Office Manager

Ironclad Environmental Solutions

. Manage, evaluate, and execute the daily administrative functions of the branch .

Posted 9/23/2026full-timeMaryville • Tennessee • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and planning skills to manage daily administrative functions, invoicing, accounts receivable, and personnel paperwork. Proficient in financial software and MS Office, with a focus on compliance and effective communication.

Highest-signal resume keywords

Accounts Receivable ManagementAccounts Payable ManagementFinancial Software ProficiencyOrganizational SkillsExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryInvoicingDocument PreparationPayroll ProcessingCompliance ReportingCredit Application ManagementLien/Bond Process ManagementVendor Bill VerificationAsset ManagementEmployee Paperwork Processing

Soft Skills

Professional DemeanorAbility to Work Under PressurePlanning SkillsOrganizational SkillsVerbal Communication Skills

Tools & Technologies

MS OfficeFinancial SoftwareBusiness SoftwareAccounting SoftwareTelephonesCopiersCalculators

Certifications & Qualifications

Associate's Degree in AccountingAssociate's Degree in Business Administration

Industry Keywords

Accounts ReceivableAccounts PayableDOT RecordsInsurance ClaimsProject ManagementEmployee CompensationInventory ManagementCompliance Reporting

About the role

Key responsibilities & impact

Manage, evaluate, and execute the daily administrative functions of the branch
Drive branch efforts to invoice clients and collect money, including accounts receivable duties
Pay bills, including accounts payable duties
Manage branch personnel issues and coordinate with corporate administrative personnel
Manage daily internal paperwork and employee paperwork flow
Facilitate employee compensation, inventory and asset management, and invoicing
Perform data entry, scanning, and digital job-folder maintenance
Obtain customer credit applications and submit them to corporate for approval
Ensure active projects have properly executed agreements
Invoice clients for work performed, damages, and missing equipment
Manage the lien/bond process and execute required written notices
Enter and verify vendor bills in financial software against purchase orders and packing slips
Reconcile credit card receipts with statements and enter them into financial software
Process personnel paperwork for employment, discipline, attendance, and termination
Assist with payroll and per diem reimbursement; assign labor to work orders
Maintain DOT records, licenses, driver logs, inspections, and compliance reporting
Assist corporate with insurance claims and submit claim paperwork
Prepare documents, reports, and required filings
Represent the company to visitors and guests and process incoming phone calls

Requirements

What you’ll need

Associate's degree in Accounting, Business Administration, or related field preferred
Planning and organizational skills in handling multiple projects
Proficient in MS Office and other required PC software applications
A professional demeanor
Excellent written and verbal communication skills
Ability to work under pressure to meet deadlines
Ability to work flexible schedule to meet job requirements
Ability to read, write, and evaluate different types of documents
Ability to use computers, telephones, copiers, calculators, business software, and accounting software