Ironclad Environmental Solutions

Administrative Assistant

• Manage, evaluate, and execute the daily administrative functions of the branch
• Drive branch efforts to invoice clients and collect money, including accounts receivable duties
• Pay bills, including accounts payable duties
• Manage branch personnel issues and coordinate with corporate administrative personnel
• Manage daily internal paperwork and employee paperwork flow
• Facilitate employee compensation, inventory and asset management, and invoicing
• Perform data entry, scanning, and digital job-folder maintenance
• Obtain customer credit applications and submit them to corporate for approval
• Ensure active projects have properly executed agreements
• Invoice clients for work performed, damages, and missing equipment
• Manage the lien/bond process and execute required written notices
• Enter and verify vendor bills in financial software against purchase orders and packing slips
• Reconcile credit card receipts with statements and enter them into financial software
• Process personnel paperwork for employment, discipline, attendance, and termination
• Assist with payroll and per diem reimbursement; assign labor to work orders
• Maintain DOT records, licenses, driver logs, inspections, and compliance reporting
• Assist corporate with insurance claims and submit claim paperwork
• Prepare documents, reports, and required filings
• Represent the company to visitors and guests and process incoming phone calls

Office Manager