Project Coordinator – Assistant

Isaacson, Miller

. Provide logistical and operational support for all phases of executive search activities .

Posted 10/13/2026full-timeRemote • California • United StatesJuniorMid-Level💰 $66,000 - $82,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and project management skills, with a high proficiency in Microsoft Office and experience in calendar management and databases. Capable of providing logistical support and maintaining confidentiality while effectively communicating and collaborating across diverse teams.

Highest-signal resume keywords

Microsoft Office ProficiencyCalendar ManagementProject ManagementInterpersonal EffectivenessLogistical Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportDatabase ManagementExpense TrackingCopy EditingMeeting Coordination

Soft Skills

Attention to DetailProblem SolvingCultural CompetenceService OrientationIntegrity

Tools & Technologies

Videoconferencing ToolsInternal DatabaseShared Drive

Industry Keywords

Nonprofit SectorEquity and InclusionDiversity

About the role

Key responsibilities & impact

Provide logistical and operational support for all phases of executive search activities
Provide administrative and logistical structure for searches based on individual search timelines
Anticipate organizational needs and coordinate internal processes
Manage complex calendars and internal and external meeting logistics
Arrange travel and videoconferencing
Produce and disseminate client meeting materials in electronic or paper formats
Reconcile and track expenses for search leads and candidates
Maintain accurate and timely records in the internal database and shared drive
Manage the web application process
Preserve confidentiality of applicable materials and communications
Act as central liaison among clients, candidates, partners, and search teams
Copy-edit and review job descriptions, memos, and other externally facing materials
Participate in firm-wide and team-specific meetings
Report to the team Partner or search lead

Requirements

What you’ll need

Bachelor’s degree and two years’ administrative experience in a professional setting preferred
Professional and service-oriented approach and demeanor
Commitment to equity, diversity, and inclusion
Cultural competence to work effectively across multiple lines of difference
Broad intellectual curiosity
Excellent written and oral communication skills
Interpersonal effectiveness
Technological savvy
Strong attention to detail
Excellent organizational and project management skills
Ability to assess and adjust priorities in a fast-paced dynamic setting
Ability to problem solve and anticipate and address potential issues in advance
Experience with, knowledge of, and passion for the nonprofit sector preferred
Ability to work independently and with discretion
Sound judgment when engaging with multiple constituencies and confidential issues
Strong organizational skills and attention to detail
Strong personal integrity and work ethic
High proficiency in Microsoft Office, particularly Outlook preferred
Previous experience with calendar management and scheduling
Prior experience with databases
Strong overall technological skills
Superlative interpersonal skills and ability to build rapport and trust across diverse backgrounds
Ability to manage multiple projects and competing priorities while delivering high-quality work within established timelines
Ability to learn new content areas quickly
Commitment to IM’s core values, including diversity and inclusivity
Collegial and collaborative nature
Strong written and oral communication skills, including active listening
Interest in the mission work of IM’s client base

Benefits

Comp & perks

Non-contributory health and dental offering
Profit-sharing pension plan
Employee stock ownership plan
Employee-owned firm
Competitive compensation and benefits