Junior Procurement Coordinator, Food & Dietary Supplies

iSTA Solutions

. Review food and dietary supply orders for accuracy, appropriate quantities and budget compliance .

Posted 10/8/2026full-timeRemote • South AfricaJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in purchasing and procurement processes, with a strong focus on food and beverage supplies, budget management, and supplier coordination. Possesses excellent communication skills and a detail-oriented approach to problem-solving and discrepancy investigation.

Highest-signal resume keywords

Purchasing ExperienceFood And Beverage SuppliesBudget ManagementSupplier CoordinationStrong Numerical Ability

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchasing AdministrationUnderstanding Of Purchase OrdersInvoice ProcessingBudget ComplianceStock Availability ManagementDiscrepancy InvestigationResearching Product InformationData AnalysisCritical ThinkingProblem-Solving

Soft Skills

Attention To DetailStrong Organisation SkillsTime ManagementClear CommunicationCustomer Service Orientation

Tools & Technologies

Purchasing SystemsOnline Vendor PlatformsCommunication Tools

Industry Keywords

CateringHospitality PurchasingHealthcare PurchasingFood Supply Management

About the role

Key responsibilities & impact

Review food and dietary supply orders for accuracy, appropriate quantities and budget compliance
Check orders against facility menus, resident numbers and previous purchasing patterns
Research product information, including pack sizes and quantities, to support purchasing decisions
Check stock availability and coordinate substitutions for unavailable products
Communicate with facility dietary managers and vendors by phone, email and system tickets
Investigate unusual quantities or spending and work with facilities on practical adjustments
Escalate over-budget orders for approval and maintain supporting records
Process invoices and investigate discrepancies in purchasing and spending reports
Participate in weekly team reviews and explain budget variances for assigned facilities
Manage deadlines and follow-ups to help prevent food shortages and delivery disruptions

Requirements

What you’ll need

Previous experience in purchasing, procurement or purchasing administration
Experience with food and beverage supplies, catering, hospitality or healthcare purchasing would be advantageous
Understanding of purchase orders, invoices, budgets and supplier coordination
Strong numerical ability and attention to detail
Clear spoken and written English, with confidence communicating with US-based facility staff and suppliers
Strong organisation and time management skills
Ability to investigate discrepancies and make practical recommendations
Confidence learning and using purchasing systems and online vendor platforms
Supportive approach to customer service and ownership of your workload
Excellent written and verbal communication skills
Strong critical thinking and problem-solving ability
Logical judgment and attention to detail
Ability to apply concepts across scenarios
Fast learner with quick mental processing
Highly organized and detail-oriented
Mandatory fixed fibre line with minimum 25 Mbps upload and download speed and wired Ethernet capability
Reliable power backup solution required
Ability to work EST hours and on South African and US public holidays

Benefits

Comp & perks

Compensation for South African public holidays in accordance with the BCEA
Fully remote working arrangement