Business Professional Recruiting Assistant

Jackson Walker LLP

. Support the recruiting team throughout the hiring process for business professional and paralegal roles .

Posted 10/31/2026full-timeAustin • Texas • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with proficiency in managing candidate records and coordinating recruitment processes. Exhibits excellent communication skills and the ability to maintain confidentiality while supporting the recruiting team.

Highest-signal resume keywords

Bachelor's DegreeAdministrative ExperienceMicrosoft Office ProficiencyOrganizational SkillsConfidentiality Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryDocument PreparationReport GenerationInterview CoordinationRecruiting Metrics Analysis

Soft Skills

Detail-OrientedEffective CollaborationTime ManagementWritten CommunicationVerbal Communication

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsApplicant Tracking System

Industry Keywords

RecruitingProfessional ServicesCandidate RecordsHiring ProcessBudget Monitoring

About the role

Key responsibilities & impact

Support the recruiting team throughout the hiring process for business professional and paralegal roles
Maintain accurate candidate records, interview schedules, status updates, and related reports in the applicant tracking system
Coordinate virtual and in-person interviews, including scheduling, candidate travel, interviewer feedback, and timely candidate follow-up
Coordinate recruiting meetings and events
Assist with new-hire activities and recruiting-related administrative steps
Prepare and maintain confidential hiring data, statistical reports, trend information, and other recruiting metrics
Process recruiting expenses, reimbursements, and vendor invoices
Assist with monitoring the recruiting budget
Perform data entry, filing, document preparation, and report generation
Order promotional items, maintain inventory records, and coordinate shipping
Support team events and activities, including milestone tracking, gifts, and team gatherings
Provide general administrative and project support to the recruiting team
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree or equivalent work experience required
One or more years of administrative experience in a corporate, professional services, or similar business environment
Highly organized and detail-oriented, with ability to manage multiple priorities and meet deadlines in a fast-paced professional environment
Excellent written and verbal communication skills, including proofreading and editing for grammar, punctuation, and spelling
Demonstrated ability to collaborate effectively as part of a team
Ability to exercise discretion and maintain confidentiality
Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and other standard office technology
Regular work hours are 8:30 a.m. to 5:00 p.m.

Benefits

Comp & perks

One work-from-home day per week
Equal Opportunity Employer protections and nondiscrimination in employment decisions