Administrative Assistant

Jamestown

. Provide executive-level support to the COO in running One Times Square's day-to-day business operations .

Posted 11/5/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $34 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong executive support capabilities, including project management, communication, and office operations management. Proficient in handling confidential information and coordinating logistics for high-level visits and events.

Highest-signal resume keywords

Executive SupportProject ManagementCommunication SkillsOffice ManagementConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementOffice Operations ManagementCalendar ManagementLogistics CoordinationEvent PlanningBudget ManagementVendor Relationship ManagementMeeting PreparationInventory ManagementProject Tracking Software

Soft Skills

Strong Prioritization SkillsService MindsetProfessionalismFlexibilityResourcefulness

Tools & Technologies

Google WorkspaceMicrosoft 365

Certifications & Qualifications

Bachelor's Degree or Equivalent Experience

Industry Keywords

Executive SupportOffice ManagementOperationsConfidential InformationVendor Management

About the role

Key responsibilities & impact

Provide executive-level support to the COO in running One Times Square's day-to-day business operations
Provide administrative support to other executives on site
Manage office operations, including workspace, vendors, deliveries, supplies, inventory, budgets, and vendor relationships
Manage calendars for the COO and senior leaders, including scheduling, prioritizing, and protecting focus time
Prepare meeting materials, take notes, and track follow-ups to completion
Handle confidential information, correspondence, and requests
Support operational teams in planning and executing projects ranging from quick turnarounds to multi-week initiatives
Own project timelines, owners, and status updates; flag risks early and remove roadblocks
Plan and run internal culture activities and events with HR
Support onboarding activities, celebrations, and team-wide gatherings
Coordinate logistics for executive, lender, and VIP visits, including agendas, access, hospitality, and on-site flow
Serve as a polished, calm point of contact before, during, and after visits

Requirements

What you’ll need

3+ years in executive support, office management, operations or a similar role
Proven project management skills and ability to run several workstreams simultaneously
Excellent written and verbal communication
Comfortable working with executives, vendors, and VIP guests
Strong prioritization skills
Service mindset
Absolute discretion and professionalism with confidential information
Fluency with calendar, email, and office tools such as Google Workspace or Microsoft 365
Experience with project tracking software
Flexible and resourceful, able to shift between small tasks and major initiatives without dropping details
Bachelor's degree or equivalent experience
Flexible schedule, including evenings, weekends, and holidays based on the event calendar
Ability to work varying schedules, adjusted schedules, travel, overtime, and evening/weekend hours as required
Ability to use necessary equipment with manual dexterity
Ability to walk and stand for a portion of the day, including walking the entire attraction

Benefits

Comp & perks

Flexible schedule
Equal Opportunity Employer committed to fairness, transparency, and opportunity for all
Supportive and empowering workplace culture