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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in calendar management and workflow optimization for multiple executives, ensuring effective communication and problem-solving in a fast-paced environment. Proficient in utilizing AI tools and collaboration platforms to enhance operational efficiency and support leadership logistics.
Highest-signal resume keywords
Calendar ManagementOrganizational SkillsGoogle Suite ProficiencyStrong Communication SkillsProblem-Solving
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementWorkflow OptimizationAI Tool UtilizationTravel Logistics CoordinationMeeting Coordination
Soft Skills
Attention to DetailAbility to Manage Competing PrioritiesCalm Under PressureGrowth MindsetInterpersonal Skills
Tools & Technologies
Google SuiteSlackNotion
Industry Keywords
Executive AssistantFast-Paced EnvironmentVancouver AreaTeam CollaborationCommunication
About the role
Key responsibilities & impact- Own calendar management across multiple executives with distinct personalities and working styles
- Create seamless workflows that protect executives' time and enable focus on priorities
- Build trusted partnerships with executives through clear, consistent communication
- Explain the rationale behind calendar changes to teams
- Anticipate needs and proactively solve problems
- Identify moveable recurring meetings and propose solutions
- Use AI tools to draft communications, scan calendars for patterns, and research travel and onsite logistics
- Review and refine AI-generated drafts before sending
- Partner with People Partners, team leads, the internal Events team, and external vendors
- Coordinate department offsites, JLT onsites, travel logistics, and operational details supporting leadership
Requirements
What you’ll need- Approximately 5+ years of experience as an executive assistant in a fast-paced, scaling environment
- Demonstrated success supporting multiple executives across different functions and personalities
- Exceptional organizational skills and attention to detail
- Ability to manage competing priorities independently and efficiently
- Strong written and verbal communication skills
- Proficiency with Google Suite (Gmail, Docs, Sheets), Slack, and Notion
- Comfort learning new tools quickly
- Calm under pressure
- Comfort with ambiguity and a growth mindset
- Ability to work with competing personalities and workflows
- Currently living and working in Canada without employer sponsorship
- Based in the Vancouver area and able to travel to the North Vancouver office
Benefits
Comp & perks- Annual salary range of $71,600 to $107,400 CAD
- Regular career development conversations with manager
- Compensation growth as experience and contribution increase
- Comprehensive benefits package
- Remote-first work environment
- Opportunities for in-person strategy sessions and collaborative working days
- AI tools used to amplify impact in day-to-day work