Executive Assistant

Jazz Pharmaceuticals

. Provide calendar management, schedule prioritization, and strategic support for a team of 2+ senior leaders .

Posted 10/22/2026full-timeSan Diego • California • United StatesMid-LevelSenior💰 $77,600 - $116,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project management and organizational skills while providing comprehensive administrative support to senior leaders. Proficient in managing schedules, coordinating communications, and handling sensitive information with high integrity.

Highest-signal resume keywords

Project ManagementCalendar ManagementCommunication SkillsAttention to DetailFamiliarity with Concur

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Administrative SupportExpense ReportingMeeting CoordinationProcess ImprovementPowerPoint Presentation Creation

Soft Skills

Collaboration SkillsTime ManagementInterpersonal SkillsOrganizational SkillsAbility to Work Independently

Tools & Technologies

ConcurZoomMicrosoft Teams

Certifications & Qualifications

HS Diploma

Industry Keywords

Executive SupportVendor ManagementProject CoordinationConfidential Information ManagementMulti-tasking

About the role

Key responsibilities & impact

Provide calendar management, schedule prioritization, and strategic support for a team of 2+ senior leaders
Coordinate communication, check-ins, and updates with senior leaders and assistants
Work across multiple time zones to support team members
Schedule and organize individual and department meetings, large group events, off-site meetings, and POA meetings
Maintain and complete leaders’ expense reports
Manage contracts, purchase orders, and invoices for department vendors
Prepare materials for team meetings, board meetings, and department updates
Work independently and within teams on special and ongoing projects
Create, format, and finalize professional PowerPoint presentations
Manage and coordinate projects such as employee engagement initiatives, internal conferences, and off-site meetings
Perform other duties supporting team operations

Requirements

What you’ll need

5+ years of experience in an Administrative or Executive support function
Strong project management skills
Demonstrated ability to multi-task and prioritize work
Strong collaboration skills
High attention to detail
Knowledge of driving process/quality improvement efforts
Exceptional organizational and communication skills
Ability to function independently and under pressure
Familiarity with Concur for travel and expense reporting
High integrity and ability to manage sensitive, confidential information
Ability to learn quickly, flexibility, enthusiasm, and a proactive approach
Strong interpersonal, time management, and organizational skills
Familiarity with virtual communications systems such as Zoom and Microsoft Teams
HS Diploma required
Must live within a commutable distance of the San Diego office

Benefits

Comp & perks

Discretionary annual cash bonus or incentive compensation
Discretionary equity grants
Medical insurance
Dental insurance
Vision insurance
401k retirement savings plan
Flexible paid vacation