Executive Assistant – SVP Technical Operations

Jazz Pharmaceuticals

. Provide administrative and operational support to the SVP, Head of Tech Ops, Head of Business Strategy and Operations, and Chief of Staff .

Posted 11/12/2026full-timeIrelandLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in providing administrative and operational support to senior executives, with a strong emphasis on effective communication, collaboration, and proficiency in essential tools. Capable of managing complex schedules, travel arrangements, and continuous improvement initiatives within a dynamic environment.

Highest-signal resume keywords

10+ Years Administrative ExperienceBiotechnology Or Pharmaceutical ExperienceProficiency In Microsoft Office SuiteEffective Communication SkillsCollaboration In Remote Environments

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Interpersonal SkillsFacilitation SkillsProblem-Solving SkillsSelf-Starter Attitude

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft OneNoteMicrosoft PowerPointZoomJazz/TO Digital & AI Tools

Industry Keywords

Senior-Level Administrative RoleInternational OrganizationContinuous Improvement ProgramsGovernance ForumsTOLT Projects

About the role

Key responsibilities & impact

Provide administrative and operational support to the SVP, Head of Tech Ops, Head of Business Strategy and Operations, and Chief of Staff
Manage strategic calendars and schedule TOLT meetings and governance forums
Coordinate meeting preparation, objectives, logistics, pre-reads, and briefing materials
Support planning activities for Quarterly Board meetings in the Dublin office
Coordinate business travel and commitments across leadership calendars
Prepare detailed domestic and international travel itineraries, including airfare, hotels, and car services
Prepare and submit expense reports and follow up on aging or unsubmitted transactions
Manage purchase requisitions, purchase orders, statements of work, check requests, and invoice submission and approval
Support or lead continuous improvement programs, engagement activities, and TOLT projects
Become proficient in Jazz/TO Digital & AI tools to improve workflows and reduce administrative burden
Maintain organizational charts, email distribution lists, and team resources
Collaborate with the Chief of Staff, administrative professionals, and Global Workplace professionals
Maintain and use team organization and workflow tools, including OneNote and Microsoft To Do
Travel to up to 4 meetings per year, potentially including international travel
Provide backup support for TOLT members, particularly for large in-person meetings in the Dublin office

Requirements

What you’ll need

Minimum of 10 years of professional experience in a senior-level administrative role supporting one or more senior executives
Ability to work in both a remote and office based environment (Dublin office) according to business requirements
Experience in a biotechnology or pharmaceutical company is preferred
Experience working in an international organization
Ability to prioritize and manage multiple tasks, work effectively with little or no direction, and build collaborative relationships with leaders, partners, and peers
Self-starter who is resourceful, leverages networks, proactively seeks information, and solves problems effectively
Ability to work, collaborate, and communicate effectively in remote and hybrid environments
Effective written and oral communication skills
Strong interpersonal and facilitation skills
Proven proficiency in Microsoft Outlook, Teams, Word, Excel, OneNote, PowerPoint, and Zoom
Emerging proficiency in AI with a learning appetite to become expert in this area

Benefits

Comp & perks

Medical, dental and vision insurance
Retirement savings plan
Flexible paid vacation
Remote and office-based work according to business requirements
Travel to up to 4 meetings per year, potentially including international travel