Administrator, Fleet

JC Davis Power

. Create and maintain equipment records, including asset IDs and tags, make, model, serial number, verified manufacture year, class, specifications, and ownership and financial status .

Posted 10/21/2026full-timeElgin • Texas • United StatesJuniorMid-Level💰 $80,000 - $92,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in fleet administration and equipment asset management, with strong capabilities in data reconciliation, documentation, and cross-departmental communication. Proficient in utilizing ERP and maintenance systems to maintain accurate equipment records and support financial reporting.

Highest-signal resume keywords

Fleet AdministrationEquipment Asset RecordsStrong Excel SkillsERP Systems ExperienceAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ReconciliationDocumentation ManagementAsset TrackingFinancial ReportingEquipment Valuation

Soft Skills

Clear CommunicationDisciplineProblem-Solving

Tools & Technologies

ERP SystemsMaintenance SystemsRental SystemsFixed-Asset Systems

Industry Keywords

Equipment RentalPower GenerationIndustrial FleetFixed-Asset Reporting

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Create and maintain equipment records, including asset IDs and tags, make, model, serial number, verified manufacture year, class, specifications, and ownership and financial status
Track equipment locations, transfers, and status changes with Operations and the shops
Validate supporting documents and flag missing, conflicting, or unverified information
Maintain consistent equipment classes and naming across asset and rental systems
Reconcile records across rental, maintenance, and fixed-asset/finance systems
Investigate exceptions, resolve discrepancies, and log corrections with source evidence
Prepare recurring fleet schedules and reports by asset class, age, status, location, acquisition cost, and refurbishment spend
Assist leadership with fleet economics, utilization, availability, and valuation data requests
Coordinate onboarding records, purchase documents, commissioning dates, refurbishment records, invoices, and disposition and sale files
Coordinate with the shops, Operations, Finance, and Supply Chain to obtain records and resolve discrepancies
Maintain audit-ready asset histories and supporting documentation for audits, lender reporting, and valuations

Requirements

What you’ll need

2–5+ years in fleet administration, equipment asset records, operations coordination, accounting support, or similar work
Strong Excel skills
Experience with ERP, rental, maintenance, or fixed-asset systems
Strong attention to detail and disciplined documentation habits
Ability to manage recurring reconciliations and deadlines
Clear communicator who can work across the shops, Operations, Finance, and Supply Chain
Preferred experience in equipment rental, power generation, industrial fleet, or fixed-asset reporting

Benefits

Comp & perks

100% company-paid medical coverage premiums for you and your family, including spouse or partner and children
Company-paid group life insurance for every employee
Employee-paid dental, vision, short- and long-term disability, additional life, accident, illness, and hospital indemnity options available
401(k) with 4% matching
Flexible PTO
Safety-first mindset, people-first values, and supportive team culture