Fleet Administrator

JC Davis Power

. Create and maintain equipment records, including asset ID and tag, make, model, serial number, verified manufacture year, class, specifications, and ownership and financial status .

Posted 10/16/2026full-timeElgin • Texas • United StatesJuniorMid-Level💰 $80,000 - $92,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in fleet administration and equipment asset management, with strong capabilities in data reconciliation, documentation, and cross-departmental communication. Proficient in utilizing ERP systems and Excel for tracking and reporting on asset performance and financial status.

Highest-signal resume keywords

Fleet AdministrationEquipment Asset RecordsStrong Excel SkillsERP Systems ExperienceAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ReconciliationDocumentation ManagementAsset TrackingFinancial ReportingUtilization Analysis

Soft Skills

Clear CommunicationDisciplineProblem-Solving

Tools & Technologies

ERP SystemsRental SystemsMaintenance SystemsFixed-Asset Systems

Industry Keywords

Equipment RentalPower GenerationIndustrial FleetFixed-Asset Reporting

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Create and maintain equipment records, including asset ID and tag, make, model, serial number, verified manufacture year, class, specifications, and ownership and financial status
Work with Operations and the shops to track locations, transfers and status changes
Validate supporting documents and flag missing, conflicting or unverified information
Keep equipment classes and naming consistent across asset and rental systems
Reconcile records across rental, maintenance and fixed-asset/finance systems
Find exceptions, follow them to resolution, and log corrections with source evidence
Prepare recurring fleet schedules and reports by asset class, age, status, location, acquisition cost and refurbishment spend
Assist Leadership with data requests on fleet economics, utilization, availability and valuation
Coordinate onboarding records, purchase documents and commissioning dates for new assets
Track refurbishment dates, costs, scope and invoices
Keep disposition and sale files complete for financial reconciliation
Coordinate with the shops, Operations, Finance and Supply Chain to obtain records and resolve discrepancies
Maintain audit-ready asset history and supporting documents for audits, lender reporting and valuations

Requirements

What you’ll need

2-5+ years in fleet administration, equipment asset records, operations coordination, accounting support or similar work
Strong Excel skills
Experience with ERP, rental, maintenance or fixed-asset systems
Strong attention to detail and disciplined documentation habits
Ability to manage recurring reconciliations and deadlines
Clear communicator who can work across the shops, Operations, Finance and Supply Chain
Preferred experience in equipment rental, power generation, industrial fleet or fixed-asset reporting

Benefits

Comp & perks

100% company-paid medical coverage premiums for you and your family, including spouse or partner and children
Company-paid group life insurance for every employee
Employee-paid dental, vision, short and long term disability, additional life, accident, illness, and hospital indemnity options available
401k with 4% matching
Flexible PTO
Safety-first mindset, people-first values, and supportive team culture