Residency Coordinator – FT, Day

Jefferson

. Work collaboratively with Program Director and Associate Program Directors on administrative, non-clinical functions for residency/fellowship educational programs .

Posted 10/6/2026full-timeStratford • New Jersey • United StatesJuniorMid-Level💰 $52,033 - $74,147 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing residency program coordination, including compliance with ACGME Accreditation requirements and proficiency in specialized residency software systems. Strong organizational, communication, and leadership skills are essential for effective collaboration and program oversight.

Highest-signal resume keywords

Residency Program CoordinationACGME Accreditation RequirementsGraduate Medical EducationLeadership and Personnel ManagementDatabase Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program EvaluationEvent CoordinationRecruitment ManagementCompliance ManagementDocumentation ManagementTeaching and MentoringSpecialized Software ProficiencyIn Training Exam CoordinationResident Activity TrackingAccreditation Requirements Interpretation

Soft Skills

Organizational AbilitiesCommunication SkillsInterpersonal SkillsProblem-Solving SkillsDiscretion and Good Judgment

Tools & Technologies

New Innovations Electronic Residency SystemWebAdsGMETrackFREIDAERASThalamusNRMP

Certifications & Qualifications

Bachelor’s DegreeTAGME Certification Education Credits

Industry Keywords

Graduate Medical EducationResidency ProgramProgram Evaluation CommitteeClinical Competency CommitteeMedicare Cost Reports

About the role

Key responsibilities & impact

Work collaboratively with Program Director and Associate Program Directors on administrative, non-clinical functions for residency/fellowship educational programs
Support development, planning, governance, and oversight of educational programs, students, and residents
Interpret and apply ACGME, Common, and specialty-specific program requirements, policies, and procedures
Manage annual recruitment processes
Proctor and coordinate In Training Exams
Coordinate residency/fellowship events including orientation, graduation, wellness, retreats, recruitment, and welcome events
Develop resident handbooks, graduation commencement books, and annual awards; coordinate event venues
Coordinate didactic classes and conference attendance
Manage resident, faculty, and program evaluation processes
Coordinate Program Evaluation Committee, Clinical Competency Committee, Annual Program Evaluations, and other residency committees
Liaise with Finance regarding Medicare cost reports and resident rotations
Manage compliance and documentation for outside resident/fellow rotators
Manage the New Innovations Electronic Residency System for resident activity tracking and evaluation
Oversee program software systems including WebAds, GMETrack, FREIDA, ERAS, Thalamus, and NRMP

Requirements

What you’ll need

Bachelor’s Degree, preferably in Health Administration, education, or business
2 years' experience as a residency program coordinator in a Graduate Medical Education facility
High level of specialized software and program accreditation requirements experience
Proficient knowledge of Graduate Medical Education residency program coordination process
Proficient knowledge of ACGME Accreditation requirements
Skills in leadership and personnel management appropriate to program complexity
High level of understanding of accreditation and residency software systems
Excellent organizational and administrative abilities
Excellent communication and interpersonal skills
Complete familiarity with computers and database management
Strong problem-solving skills
Demonstrated ability to teach/mentor other coordinators
Discretion and good judgment due to confidential material
Minimum of 10 education credits completed as defined by TAGME certification process
Ability to lift and carry 25 lbs.; frequent sitting/standing and keyboard use

Benefits

Comp & perks

Medical insurance, including prescription coverage
Supplemental insurance
Dental insurance
Vision insurance
Life and AD&D insurance
Short- and long-term disability insurance
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits with access to group insurance rates and discounts
Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
Medical insurance, including prescription coverage, for all colleagues including less-than-part-time colleagues
Hybrid work arrangement: 3 days in office and 2 days from home