Construction Billing Specialist

JELD-WEN, Inc.

. Prepare and submit construction pay applications to general contractors and other customers according to contract requirements and billing schedules .

Posted 10/2/2026full-timeSpokane • Washington • United StatesJuniorMid-Level💰 $44,800 - $74,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in construction billing processes, including preparation of pay applications, lien waivers, and contract reconciliation. Proficient in managing accounts receivable and ensuring compliance with billing requirements and payment terms.

Highest-signal resume keywords

Construction Billing ExperienceAIA-Style Billing PreparationAccounts Receivable ManagementContract AdministrationStrong Excel Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Construction Pay ApplicationsLien Waivers/ReleasesChange OrdersSchedules Of ValuesContract ReconciliationBasic Accounting PrinciplesProject AccountingBilling RequirementsDiscrepancy ResolutionERP/Accounting Systems

Soft Skills

Excellent Organizational SkillsAttention To DetailStrong Written CommunicationStrong Verbal CommunicationAbility To Manage Multiple Projects

Industry Keywords

Commercial ConstructionBuilding MaterialsConstruction SupplyGeneral ContractorsSubcontractors

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Prepare and submit construction pay applications to general contractors and other customers according to contract requirements and billing schedules
Review contracts, purchase orders, schedules of values, and related documentation to understand billing requirements, payment terms, retainage, and financial obligations
Administer sales tax changes and manage customer reseller permits
Reconcile internal sales orders and project activity with customer contracts and purchase orders
Identify scope and order differences and coordinate with internal teams on required change orders
Track change orders and ensure approved changes are reflected in contract values, schedules of values, billings, and accounts receivable
Prepare, execute, and track conditional and unconditional lien releases/waivers and other payment documentation
Monitor retainage and ensure amounts are billed and collected when requirements are satisfied
Maintain accurate records of pay applications, lien releases, change orders, contracts, purchase orders, and supporting documentation
Track outstanding receivables and follow up with customers regarding payment status, discrepancies, missing documentation, and payment delays
Research and resolve billing and payment discrepancies with customers and internal departments
Communicate with general contractors, project accountants, accounts payable departments, project managers, and internal stakeholders
Maintain accurate aging information and provide updates on significant past-due balances or collection issues
Help improve processes and controls for construction billing, contract reconciliation, and accounts receivable

Requirements

What you’ll need

2+ years of experience in construction billing, accounts receivable, contract administration, project accounting, or a related role
Experience preparing and submitting construction pay applications; AIA-style billing or similar formats highly desirable
Working knowledge of lien waivers/releases, retainage, schedules of values, change orders, and construction payment processes
Ability to read and interpret commercial contracts, purchase orders, and billing requirements
Experience reconciling project orders, contract values, change orders, and customer billings
Strong understanding of accounts receivable and basic accounting principles
Strong Excel skills and experience working with ERP/accounting systems
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple projects, deadlines, and customer requirements simultaneously
Ability to identify discrepancies, research issues, and follow them through to resolution
Experience in commercial construction, building materials or construction supply, windows/doors/building products, general contractors/subcontractors, construction project accounting, construction billing, or contract administration especially encouraged

Benefits

Comp & perks

Medical, dental, vision, and basic life insurance
Ten paid holidays throughout the calendar year
Flexible Paid Time Off Policy
401k Retirement Savings Plan
Prescription Drug Plan
Flexible Spending Account (FSA)
Health Reimbursement Account (HRA)
Employee Assistance Program (EAP)
Tuition Reimbursement
Employee Discount Program