Assistant Director of Events

Jewish Federation of Greater Philadelphia

. Partner with the Senior Director of Event Strategy to develop, plan, and execute approximately 200 events and meetings annually .

Posted 9/15/2026full-timePhiladelphia • Pennsylvania • United StatesLead💰 $76,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in event planning and management, including logistics, vendor relations, and budget oversight. Proven ability to lead teams and foster collaborative environments while ensuring adherence to organizational standards.

Highest-signal resume keywords

Event PlanningVendor ManagementBudget ManagementTeam LeadershipCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event LogisticsProject ManagementBudget OversightCatering ManagementFacility ManagementMarket Techniques KnowledgeEvent Collateral ManagementDecision-MakingProblem-SolvingOrganizational Skills

Soft Skills

Interpersonal SkillsCustomer Service OrientationCollaborationAdaptabilityLeadership

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPoint

Industry Keywords

Event StrategyJewish CultureKashrut LawsRisk ManagementEvent Standards

About the role

Key responsibilities & impact

Partner with the Senior Director of Event Strategy to develop, plan, and execute approximately 200 events and meetings annually
Manage event collateral including invitations, web pages, signage, flyers, and promotional and print materials
Supervise internal team communication for the Jewish Federation calendar monthly
Lead event logistics from concept through execution, including vendor selection and booking, speaker bookings, timelines, and budgets
Directly supervise event support staff, interns, volunteers, and event contractors
Assign and monitor work plans, priorities, and project timelines
Ensure adherence to organizational policies, procedures, and event standards
Lead event teams during planning and on-site execution as the primary decision-maker
Foster a collaborative, inclusive, and customer service-oriented work environment
Lead venue walkthroughs for assigned events
Build and maintain vendor relationships
Serve as the on-site decision-maker and troubleshoot event challenges
Supervise vendor-relations annual paperwork for risk-management requirements
Cultivate relationships with Federation professionals, lay leaders, and vendors
Distribute branded event materials
Lead planning meetings for affinity groups within the portfolio
Represent the Senior Director of Event Strategy in meetings when necessary

Requirements

What you’ll need

Strong oral and written communication and interpersonal skills
Sound problem-solving and decision-making skills
Proven organizational and planning skills
Experience managing and operating within defined budgets
Knowledge of market techniques and trends
Knowledge of catering and facility management
Familiarity with Jewish culture, traditions and laws of kashrut preferred
Ability to work early mornings, evenings and some weekends
Minimum of 4-6 years of professional event planning experience
At least 3 years of supervisory experience managing a high-performing team
Ability to thrive in a fast-paced environment and manage multiple tasks effectively
Proficiency in Microsoft Word, Excel, and PowerPoint
Reliable means of transportation to commute to and from event venues

Benefits

Comp & perks

Hybrid work schedule
Medical insurance
Dental insurance
Vision insurance
Prescription drug program
Life insurance
Generous paid time off
403b retirement savings program
Competitive compensation and benefits package