Program Associate, Strategy & Impact

Jewish Federation of Greater Philadelphia

. Provide administrative, coordination, and data-entry support for grantmaking activities .

Posted 10/23/2026full-timePhiladelphia • Pennsylvania • United StatesJuniorMid-Level💰 $27 - $34 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing grant files, correspondence, and reports. Proficient in Microsoft Office Suite and experienced in database management, with a commitment to the mission of community service and social impact.

Highest-signal resume keywords

Grant ManagementDatabase Management SoftwareMicrosoft Office Suite ProficiencyOrganizational SkillsClear Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryReport PreparationRecord MaintenanceResearch and AnalysisMeeting CoordinationCompliance ManagementGrantee MonitoringImpact ReportingDocumentation ManagementProgram Evaluation

Soft Skills

Attention to DetailInitiativeCollaborationInterpersonal SkillsSound Judgment

Industry Keywords

Nonprofit ExperiencePhilanthropyJewish CommunityGreater Philadelphia RegionCommunity Initiatives

About the role

Key responsibilities & impact

Provide administrative, coordination, and data-entry support for grantmaking activities
Maintain grant files and records for active grants
Prepare and edit routine correspondence and reports
Communicate with grantees and enter information into the grants database
Respond to departmental requests and assist with special assignments
Screen potential grantees and assist staff with monitoring ongoing grants
Schedule meetings, compile docket materials, and prepare materials for senior staff and leadership
Review grantee impact reports for completeness and accuracy, summarize key information, and prepare draft materials
Help maintain compliance with grantmaking policies, procedures, documentation requirements, and deadlines
Research and compile information about organizations, relationships, and community initiatives
Coordinate scheduling, materials, logistics, and follow-up for team and grantee meetings
Assist with on-site meeting and event preparation and execution
Maintain records of site visits, meeting notes, and follow-up items
Assist with research, general data analysis, reports, and presentation materials
Track relevant research, activities, and trends through publications, conferences, meetings, and events
Maintain working knowledge of priorities and grantee selection criteria for assigned initiatives
Maintain the grants database with grantee information and partner institutions
Gather and organize background information, organizational history, and other data on prospective grantees
Share relevant partner-organization information with internal Federation departments
Collaborate with colleagues in Philadelphia and Israel

Requirements

What you’ll need

Bachelor’s degree or equivalent experience preferred
Minimum of 1–2 years of administrative, program, grants, philanthropy, or nonprofit experience preferred
Relevant internships or comparable experience may be considered
Strong organizational skills and ability to follow established processes, manage multiple assignments, maintain accurate records, and meet deadlines
Careful attention to detail and follow-through
Ability to take initiative within assigned responsibilities, ask appropriate questions, follow direction, and work collaboratively
Clear written and verbal communication skills, sound judgment, and ability to organize and summarize information
Proficiency in Microsoft Office Suite required
Experience with database or grant management software preferred
Interest in or familiarity with the Jewish community, nonprofit organizations, and the Greater Philadelphia region preferred
Willingness to learn grantmaking practices, program evaluation, and philanthropy
Commitment to the Jewish Federation’s mission, community service, and social impact
Ability to work independently on assigned tasks and contribute as part of a team
Professional, courteous interpersonal skills and comfort communicating with internal and external stakeholders
Ability to work in the Philadelphia office two days a week
Ability to undertake local travel for site visits and meetings across the five-county area of Greater Philadelphia
Ability to undertake domestic travel for conferences as necessary and appropriate

Benefits

Comp & perks

Hybrid work schedule
Medical insurance
Dental insurance
Vision insurance
Prescription drug program
Life insurance
Generous paid time off
403b retirement savings program
Competitive compensation and benefits package