Executive Administrative Assistant

Johnson & Johnson

. Manage a complex, dynamic executive calendar and resolve scheduling conflicts .

Posted 10/23/2026full-timeUnited StatesMid-LevelSenior💰 $66,000 - $106,260 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex executive calendars and coordinating high-quality deliverables while maintaining confidentiality and exercising sound judgment. Proficient in building collaborative relationships and supporting senior leadership with exceptional organizational and communication skills.

Highest-signal resume keywords

Calendar ManagementExecutive SupportOrganizational SkillsMicrosoft 365 ProficiencyConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementData ProcessingMeeting CoordinationTravel ArrangementExpense Reporting

Soft Skills

Interpersonal SkillsCommunication SkillsProblem-SolvingRelationship BuildingFlexibility

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft WordMicrosoft Excel

Industry Keywords

Administrative SupportExecutive LeadershipConfidential InformationProcess ImprovementCross-Functional Collaboration

About the role

Key responsibilities & impact

Manage a complex, dynamic executive calendar and resolve scheduling conflicts
Coordinate assignments and guide administrative team members to ensure accurate, timely, high-quality deliverables
Provide feedback to executive leaders within the Administration & Secretarial function
Serve as the primary liaison between the Vice President, senior leaders, employees, business partners, external contacts, and vendors
Build collaborative relationships with cross-functional teams and administrative professionals
Process data and prepare meeting materials, correspondence, presentations, and other documentation
Coordinate leadership meetings, off-sites, business reviews, and high-profile events
Handle highly sensitive and confidential information with discretion, professionalism, and integrity
Coordinate domestic and international travel arrangements, meeting logistics, and expense reporting
Support special projects, process improvements, and initiatives that enhance executive and organizational effectiveness
Support the VP Controller and VP Treasurer

Requirements

What you’ll need

A minimum of a high school diploma is required
An associate’s degree is preferred
A minimum of 6 years of administrative or similar experience is required
Significant experience supporting Vice Presidents, senior executives, or executive leadership teams
Expertise managing complex calendars and competing priorities in a fast-paced environment
Exceptional organizational and time management skills
Flexibility in responding to changing business needs
Ability to anticipate needs, solve problems proactively, and execute independently with minimal direction
Excellent interpersonal, communication, and relationship-building skills
Ability to interact confidently with senior leaders and stakeholders
Ability to maintain confidentiality and exercise sound judgment with sensitive information
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel
Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo to all stakeholders internally and externally

Benefits

Comp & perks

Retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year; employees residing in Colorado – 48 hours; employees residing in Washington – 56 hours per calendar year
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Overtime eligible