Senior Administrative Assistant

Johnson & Johnson

. Manage complex and dynamic calendars and arrange meetings .

Posted 10/23/2026full-timeUnited StatesSenior💰 $52,500 - $84,525 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities with expertise in managing complex executive schedules, coordinating logistics for meetings and events, and maintaining confidentiality in communications. Proficient in utilizing enterprise systems to enhance operational efficiency and support leadership needs.

Highest-signal resume keywords

Calendar ManagementTravel ArrangementsMS Office ProficiencyConfidential Information ManagementEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportDocument ManagementExpense ReportingOnboarding CoordinationProcurement Activities

Soft Skills

Problem-SolvingEffective CommunicationAttention to DetailProactive AnticipationDiscretion and Integrity

Tools & Technologies

ConcurSharePointTeamsZoomEMarketplace

Certifications & Qualifications

High School DiplomaAssociate Degree in Business Administration

Industry Keywords

Executive SupportLogistics CoordinationConfidential CorrespondenceLeadership MeetingsRecruiting Activities

About the role

Key responsibilities & impact

Manage complex and dynamic calendars and arrange meetings
Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
Manage confidential correspondence, rosters, distribution lists, and organizational charts
Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
Provide administrative support for VP, senior leaders, and team members
Initiate and manage departmental purchasing cards and procurement activities
Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
Lead onboarding coordination, including systems access, equipment, workspace, and credentials
Maintain document and file management systems, including SharePoint and Teams
Prepare and edit organizational charts and update distribution lists
Serve as primary point of contact for internal and external visitors
Coordinate recruiting activities and communications
Provide backup support for other senior assistants
Support ad hoc initiatives and special projects requiring independent judgment

Requirements

What you’ll need

High school diploma required
Associate degree in business administration, communications, or a related field preferred
Minimum of 4 years of administrative experience or similar is required
Excellence in managing complex executive schedules and competing priorities
High proficiency with enterprise systems, including MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot
Strong judgment and problem-solving ability
Proactive anticipation of leadership needs
Discretion and integrity when managing sensitive and confidential information
Ability to manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
Clear and effective communication across stakeholders and levels
Positive, “can-do” mindset aligned with Johnson & Johnson Credo values
Position may require up to 10% travel

Benefits

Comp & perks

Hybrid work arrangement
Retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Up to 10% travel opportunity/requirement