Senior Administrative Assistant

Johnson & Johnson

. Manage complex and dynamic calendars for four Sr.

Posted 11/4/2026full-timeUnited StatesSenior💰 $50,850 - $81,650 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including calendar management, meeting coordination, and travel arrangements. Proficient in Microsoft Office technologies and productivity tools, with a focus on effective communication and relationship building.

Highest-signal resume keywords

Calendar ManagementMeeting SchedulingMicrosoft Office ProficiencyAdministrative Support ExperienceCustomer Focus

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting SchedulingTravel ArrangementsExpense ReportingFile ManagementBudget ManagementEvent CoordinationOnboarding SupportInterpersonal SkillsMulti-tasking

Soft Skills

Excellent Communication SkillsRelationship BuildingIndependent JudgmentCollaborationAdaptability

Tools & Technologies

Microsoft TeamsSharePointConcurARIBAE-MarketplaceWebExOur SourceTotalityGlobal ConnectPowerPoint

Industry Keywords

Administrative SupportLeadership CoordinationPSC/ATCEmployee EngagementOrganizational Forums

About the role

Key responsibilities & impact

Manage complex and dynamic calendars for four Sr. Directors.
Arrange meetings, including logistical details and technology, and assist with conference schedule management.
Organize domestic travel arrangements through Concur and prepare expense reports.
Prepare and handle highly confidential correspondence.
Coordinate electronic file management and leadership materials across Microsoft Teams and SharePoint, ensuring organization, version control, and timely access.
Coordinate PSC/ATC leadership operating rhythms, including leadership meetings, business reviews, planning sessions, town halls, and organizational forums.
Manage agendas, materials, logistics, and follow-up activities.
Maintain PSC/ATC distribution lists for onboarding, role changes, and departures.
Manage routine budget ARIBA and e-marketplace activities, including contracts, purchase orders, and quarterly accruals.
Schedule interview panels across supported teams.
Assist with employee engagement, recognition, onboarding, and team culture activities.
Communicate with internal and external partners at all organizational levels.
Establish and proactively revise priorities using independent judgment.
Build and maintain effective relationships and trusted partnerships.
Develop in-depth knowledge of PSC/ATC priorities, organization, stakeholders, operating rhythms, policies, and procedures.
Provide backup administrative support across PSC and the PECS organization.
Maintain J&J Credo objectives.

Requirements

What you’ll need

A minimum of a high school diploma is required; Associates or Bachelors degree is preferred.
A minimum of 6 years of previous administrative support experience is required.
Experience supporting Vice President or Sr. Director level is preferred.
Must be customer and employee focused, able to multi-task, and work under minimal supervision.
Strong experience with calendar management and meeting scheduling dealing with multiple time zones is required.
Strong computer skills and proficiency with productivity tools and portal technology (Our Source, WebEx, Concur, Ariba, Aravo, Totality, E-Marketplace, Global Connect, SharePoint).
Proficiency with Microsoft Office technologies (PowerPoint, Word, Excel, Outlook).
Excellent verbal and written communication skills, exceptional interpersonal skills, and ability to partner collaboratively with Assistants is required.
Ability to successfully work in a fast-paced environment with constant shifting priorities is required.
Position located in Pittsburgh, PA or Titusville, NJ; may require up to 10% travel.
May require coordination of and attendance at events outside normal business hours (less than 5% of the time).

Benefits

Comp & perks

Retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year; employees residing in Colorado – 48 hours; employees residing in Washington – 56 hours
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Inclusive interview process and disability accommodations
Overtime eligible