Senior Executive Admin Analyst, AT Quality

Johnson & Johnson

. Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality .

Posted 10/27/2026full-timeUnited StatesSenior💰 $79,000 - $127,650 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in executive administrative support, including managing complex calendars, coordinating international travel, and preparing executive communications. Exhibits strong organizational, communication, and interpersonal skills while maintaining confidentiality and exercising discretion in a fast-paced environment.

Highest-signal resume keywords

Executive Administrative SupportCalendar ManagementTravel CoordinationMicrosoft 365 ProficiencyConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingInvoice ProcessingMeeting LogisticsBusiness Documentation PreparationData ConsolidationReport PreparationAgendas DevelopmentMeeting Minutes Maintenance

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal SkillsJudgmentAdaptability

Tools & Technologies

Microsoft 365SharePointTeamsZoomAribaConcur

Certifications & Qualifications

Certified Administrative Professional (CAP)

Industry Keywords

PharmaceuticalBiotechnologyMedical DeviceRegulatory Industry

About the role

Key responsibilities & impact

Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality
Manage a complex global executive calendar across multiple time zones
Coordinate domestic and international travel arrangements, itineraries, accommodations, transportation, and logistics
Serve as the primary administrative liaison between the VP Quality and key stakeholders
Anticipate needs, resolve scheduling conflicts, and optimize executive time
Handle sensitive and confidential business information
Manage expense reporting, invoice processing, purchase orders, and procurement requests using systems such as Ariba and Concur
Manage office resources and vendor relationships
Improve administrative processes and ways of working
Prepare and format executive correspondence, presentations, and business documentation
Coordinate logistics for leadership meetings, executive visits, town halls, workshops, and team off-site events
Manage meeting scheduling, invitations, venues, materials, technology requirements, and participant communications
Support the Advanced Therapies Quality leadership team annual operating calendar and meeting cadence
Develop agendas, coordinate presenters, and ensure meeting materials and pre-reads are finalized on time
Collect and consolidate business updates, leadership presentations, and governance materials
Maintain meeting minutes, action trackers, decision logs, and follow-up items
Track meeting readiness, outstanding deliverables, and key milestones; identify gaps and escalate issues
Improve leadership team meeting effectiveness, preparation, communication, and administrative processes
Collect, consolidate, and organize monthly and quarterly metrics
Prepare and format leadership presentations, executive reports, organizational announcements, and internal communications
Maintain leadership team SharePoint and Teams sites and related communications platforms

Requirements

What you’ll need

High school diploma required
Bachelor’s degree or formal administrative training preferred
Minimum 8 years of Executive Administrative experience supporting senior leaders in a global organization
Fluent in English, both written and spoken
Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, and Teams), collaboration tools, and expense systems
Demonstrated experience managing complex executive calendars, international travel and meeting logistics
Excellent organizational skills with the ability to prioritize and coordinate multiple competing demands with accuracy and attention to detail
Strong written and verbal communication skills, including professional interactions with senior executives and cross-functional stakeholders
Ability to work independently, anticipate needs, exercise sound judgment, and handle sensitive information with professionalism and discretion
Strong experience with digital platforms and virtual meeting technologies, such as Teams and Zoom
Flexibility and adaptability in a fast-paced environment
Exceptional organizational and prioritization skills with the ability to manage multiple priorities
Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels
Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently
Demonstrated agility and adaptability in a hybrid work environment
Ability to travel up to 15%
Certified Administrative Professional (CAP) certification desirable
Previous experience supporting VP-level executives or senior leadership teams within a global organization preferred
Experience coordinating leadership team operating rhythms, business reviews, meeting agendas, and follow-up activities
Ability to consolidate information, maintain trackers, and prepare business reports or dashboards using Excel or PowerPoint
Experience with SharePoint, Teams, and enterprise procurement and expense management systems
Prior experience within the pharmaceutical, biotechnology, medical device, or related regulatory industry preferred

Benefits

Comp & perks

Hybrid work arrangement: work in the office 3–4 days per week and from home 1–2 days per week
Overtime eligible
Consolidated retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year; 48 hours for employees residing in Colorado; 56 hours for employees residing in Washington
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year