Senior Executive Admin Analyst, AT Quality

Johnson & Johnson

. Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality .

Posted 10/27/2026full-timeUnited StatesSenior💰 $79,000 - $127,650 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in executive administrative support, including managing complex calendars, coordinating international travel, and preparing executive communications. Exhibits strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Highest-signal resume keywords

Executive Administrative ExperienceMicrosoft 365 ProficiencyComplex Calendar ManagementStrong Communication SkillsCertified Administrative Professional (CAP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingMeeting LogisticsBusiness Documentation PreparationData ConsolidationReport PreparationAgendas DevelopmentAction TrackingProcurement Management

Soft Skills

Attention to DetailDiscretionProblem SolvingFlexibilityInterpersonal Skills

Tools & Technologies

Microsoft OutlookMicrosoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft TeamsSharePointAribaConcurZoomVirtual Meeting Technologies

Certifications & Qualifications

Certified Administrative Professional (CAP)

Industry Keywords

PharmaceuticalBiotechnologyMedical DeviceRegulatory IndustryGlobal Organization

About the role

Key responsibilities & impact

Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality
Manage a complex global executive calendar across multiple time zones
Coordinate domestic and international travel arrangements, itineraries, accommodations, transportation, and logistics
Serve as the primary administrative liaison between the VP Quality and key stakeholders
Anticipate needs, resolve scheduling conflicts, and ensure efficient use of executive time
Handle sensitive and confidential business information
Manage expense reports, invoice processing, purchase orders, and procurement requests using systems such as Ariba and Concur
Manage office resources and vendor relationships
Improve administrative processes and ways of working
Prepare and format executive correspondence, presentations, and business documentation
Coordinate logistics for leadership meetings, executive visits, town halls, workshops, and team off-site events
Manage meeting scheduling, invitations, venues, materials, technology requirements, and participant communications
Maintain the Advanced Therapies Quality leadership team operating calendar and meeting cadence
Develop agendas, coordinate presenters, and ensure meeting materials and presentations are finalized on time
Collect and consolidate business updates, leadership presentations, and governance materials
Maintain meeting minutes, action trackers, decision logs, and follow-up items
Track meeting readiness, outstanding deliverables, and key milestones; identify gaps and escalate issues
Support monthly and quarterly metrics collection, consolidation, and organization
Prepare leadership presentations, executive reports, organizational announcements, and internal communications
Maintain leadership team SharePoint and Teams sites and related communications platforms

Requirements

What you’ll need

High school diploma required; bachelor’s degree or formal administrative training preferred
Minimum 8 years of Executive Administrative experience supporting senior leaders in a global organization
Fluent in English, written and spoken
Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, and Teams), collaboration tools, and expense systems
Experience managing complex executive calendars, international travel, and meeting logistics
Ability to prioritize and coordinate multiple competing demands accurately and with attention to detail
Strong written and verbal communication skills with senior executives and cross-functional stakeholders
Ability to work independently, anticipate needs, exercise sound judgment, and handle sensitive information professionally and discreetly
Experience with digital platforms and virtual meeting technologies such as Teams and Zoom
Flexibility and adaptability in a fast-paced environment
Exceptional organizational and prioritization skills
Strong interpersonal and communication skills with executives and stakeholders at all levels
Ability to exercise discretion, maintain confidentiality, and resolve complex issues independently
Agility and adaptability in a hybrid work environment
Up to 15% travel may be required
Certified Administrative Professional (CAP) certification desirable
Previous experience supporting VP-level executives or senior leadership teams within a global organization preferred
Experience coordinating leadership team operating rhythms, business reviews, meeting agendas, and follow-up activities
Ability to consolidate information, maintain trackers, and prepare business reports or dashboards using Excel or PowerPoint
Experience with SharePoint, Teams, and enterprise procurement and expense management systems
Prior experience within the pharmaceutical, biotechnology, medical device, or related regulatory industry preferred

Benefits

Comp & perks

Retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year; 48 hours for employees residing in Colorado; 56 hours for employees residing in Washington
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Hybrid work arrangement
Overtime eligible