Senior Executive Administrative Assistant

Johnson & Johnson

. Provide high-level administrative, coordination, and operational support to SVP/VP leaders and their leadership ecosystem .

Posted 10/23/2026full-timeUnited StatesSenior💰 $78,100 - $125,235 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive coordination and administrative support, with a strong focus on managing complex calendars, facilitating communication, and optimizing workflows. Proficient in leveraging AI tools and advanced software applications to enhance productivity and support senior leadership effectively.

Highest-signal resume keywords

Executive CoordinationCalendar ManagementMicrosoft Suite ProficiencyCommunication SkillsOrganizational Discipline

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive CoordinationCalendar ManagementEvent ManagementExpense ReconciliationDocument Management

Soft Skills

Emotional IntelligenceDiscretionAnticipation of NeedsAdaptabilityOrganizational Discipline

Tools & Technologies

Concur Travel & ExpenseMicrosoft ExcelMicrosoft PowerPointAI Tools

Certifications & Qualifications

Associate's Degree

Industry Keywords

Matrixed OrganizationsSenior Administrative SupportLeadership InitiativesVendor CoordinationCompliance Tracking

About the role

Key responsibilities & impact

Provide high-level administrative, coordination, and operational support to SVP/VP leaders and their leadership ecosystem
Act as a trusted thought partner and strategic executive partner
Manage complex calendars across global time zones and serve as a scheduling and access gatekeeper
Own the annual executive cadence and optimize calendars around enterprise priorities
Coordinate internal and external meetings, agendas, pre-reads, presentation materials, logistics, follow-ups, actions, and decisions
Manage executive email and correspondence and draft executive communications
Serve as a primary point of contact for senior leaders, internal teams, external partners, and vendors
Oversee office operations, supplies, services, purchasing, and vendor coordination
Support leadership initiatives, special projects, offsites, visitor management, compliance tracking, committees, contracts, and payment processes
Support internal communities through coordination and logistics
Maintain electronic and physical filing systems and distribute meeting minutes
Coordinate onboarding materials, access, and logistics
Coordinate senior executive travel, lodging, and transportation
Process and reconcile expenses in compliance with policy
Plan and execute meetings and events, including logistics, A/V, space setup, and catering
Assist with budget tracking and continuously improve administrative workflows
Handle sensitive and business-critical information with discretion
Liaise with cross-functional teams, external partners, and vendors to ensure smooth operations

Requirements

What you’ll need

An associate’s degree
A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations
Proven support of VP- or SVP-level leaders
Experience leveraging AI tools to enhance productivity and workflow efficiency
Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
Advanced calendar, meeting, and event management experience
Exceptional written and verbal communication skills
High judgment, discretion, and emotional intelligence
Ability to synthesize information, anticipate needs, and operate independently
Comfort with ambiguity, shifting priorities, and incomplete inputs
Strong organizational discipline paired with enterprise-level thinking

Benefits

Comp & perks

Retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Overtime eligible
Hybrid work arrangement
Inclusive interview process and reasonable accommodation support