Senior Executive Administrative Assistant

Johnson & Johnson

. Provide high-level administrative, coordination, and operational support to SVP/VP leaders and their leadership ecosystem .

Posted 10/23/2026full-timeUnited StatesSenior💰 $78,100 - $125,235 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive coordination and administrative support, with a strong focus on managing complex calendars, facilitating meetings, and enhancing productivity through AI tools. Proven ability to handle sensitive information with discretion while maintaining high organizational discipline and emotional intelligence.

Highest-signal resume keywords

Executive CoordinationCalendar ManagementMicrosoft Suite ProficiencyAI Tools UtilizationExceptional Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive CoordinationCalendar ManagementMeeting ManagementEvent PlanningBudget TrackingWorkflow ImprovementDocument ManagementCompliance TrackingVendor CoordinationTravel Coordination

Soft Skills

Emotional IntelligenceDiscretionOrganizational DisciplineAnticipation of NeedsComfort with Ambiguity

Tools & Technologies

Concur Travel & ExpenseMicrosoft ExcelMicrosoft PowerPointMicrosoft SuiteAI Tools

Certifications & Qualifications

Associate's Degree

Industry Keywords

Matrixed OrganizationsSenior Administrative SupportLeadership InitiativesCross-Functional TeamsOperational Support

About the role

Key responsibilities & impact

Provide high-level administrative, coordination, and operational support to SVP/VP leaders and their leadership ecosystem
Proactively manage administrative and operational demands as a strategic executive partner
Manage complex calendars across global time zones and serve as a scheduling and access gatekeeper
Own annual executive cadence, including leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements
Coordinate internal and external meetings, agendas, pre-reads, presentation materials, logistics, follow-ups, actions, and decisions
Manage executive email and correspondence; draft executive communications
Serve as a primary point of contact for senior leaders, internal teams, external partners, and vendors
Oversee office operations, supplies, services, purchasing, and vendor coordination
Support leadership initiatives, special projects, offsites, visitor management, compliance tracking, committees, contracts, and payment processes
Coordinate onboarding materials, access, logistics, travel, lodging, transportation, and expenses for senior executives
Plan and execute meetings and events, including A/V, space setup, and catering
Maintain filing systems and meeting minutes
Track budgets and continuously improve administrative workflows
Handle sensitive and business-critical information with discretion
Liaise with cross-functional teams, external partners, and vendors to ensure smooth operations

Requirements

What you’ll need

An associate’s degree
A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations
Proven support of VP- or SVP-level leaders
Experience leveraging AI tools to enhance productivity and workflow efficiency
Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
Advanced calendar, meeting, and event management experience
Exceptional written and verbal communication skills
High judgment, discretion, and emotional intelligence
Ability to synthesize information, anticipate needs, and operate independently
Comfort with ambiguity, shifting priorities, and incomplete inputs
Strong organizational discipline paired with enterprise-level thinking

Benefits

Comp & perks

Retirement plan (pension)
Savings plan (401(k))
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Overtime eligible