AP Specialist

Johnstone Supply

. Prepare vendor invoices and credits for payment through three-way matching, manual processing, or EDI .

Posted 11/7/2026full-timePortland • Oregon • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in Accounts Payable processes, including vendor invoice management, reconciliation, and adherence to policies. Strong analytical skills for resolving discrepancies and maintaining organized workflows are essential.

Highest-signal resume keywords

Accounts Payable ExperienceVendor Invoice ManagementMicrosoft Office ProficiencyAnalytical Problem SolvingStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice ProcessingThree-Way MatchingReconciliationData AnalysisCosting Problem InvestigationAudit TrackingSpecial Projects ManagementMathematical CalculationsStandard Operating Procedures AdherenceAttention to Detail

Soft Skills

Interpersonal SkillsWritten CommunicationOral CommunicationTact and DiplomacyTeam Collaboration

Industry Keywords

Vendor RelationshipsPurchase OrdersHigh Volume Accounts PayableDistribution Center ShipmentsOpen Transactions Tracking

About the role

Key responsibilities & impact

Prepare vendor invoices and credits for payment through three-way matching, manual processing, or EDI
Research variances and analyze exception issues to determine resolutions
Communicate with internal and external resources to obtain information
Partner with internal departments to resolve invoice and purchase-order issues
Investigate and resolve product-costing problems related to invoices and purchase orders
Maintain vendor relationships and build effective partnerships
Research distribution-center shipment receipts against invoice costing
Reconcile vendor account statements and track open transactions for audit
Maintain special handling processes for vendors and organize work independently
Assist the Accounts Payable Manager/Supervisor with process improvements
Perform assigned Accounts Payable functions
Ensure adherence to Accounts Payable policies and procedures
Perform corporate-level special projects, audits, and analytics
Present recommendations through written reporting

Requirements

What you’ll need

High school diploma or general education degree (GED)
At least two years of related experience or training in a high volume accounts payable role, or equivalent combination of education and experience
Strong computer skills, including proficiency in Microsoft Office programs (Word, Excel, Outlook)
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals
Ability to calculate discounts, rate, ratio, and percentage
Ability to consistently follow company standard operating procedures
Ability to do repetitive work and work under tight deadline pressures
Ability to maintain organized work processes, materials, and files
Ability to self-start and maintain a high degree of attention to detail
Ability to recognize priorities and organize workload accordingly
Strong interpersonal, written, and oral communication skills
Ability to demonstrate tact and diplomacy
Ability to work within a team-based environment and independently
No certificates, licenses, or registrations required

Benefits

Comp & perks

Competitive Paid Time Off (PTO)
Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting
Holiday pay – 7.5 holidays per year
Paid Parental Bonding Time
Employer subsidized medical, dental, and vision plans
Employer paid life insurance and short-term disability
Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance
24/7 access to virtual care/telehealth options
Health Savings Account (HSA) with employer contribution
Flexible spending accounts (FSA)
Wellbeing program with opportunity to earn reduced medical costs
Employee Assistance Program (EAP) for you and your family
Tuition reimbursement
Employee referral bonus program
Employee service milestone recognition program
Competitive wage