Proposal Manager

Jones Sign Co., Inc.

. Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.

Posted 9/20/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the proposal process, ensuring compliance, accuracy, and quality of deliverables while effectively collaborating with cross-functional teams. Proficient in utilizing proposal management tools and maintaining documentation standards to enhance efficiency and customer experience.

Highest-signal resume keywords

Proposal ManagementRFP Response CoordinationMicrosoft Office ProficiencyStrong Organizational SkillsWritten and Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ManagementRFP Response CoordinationProject DocumentationQuality ControlDeadline Management

Soft Skills

Attention to DetailProcess-MindedSolution-OrientedInitiativeAccountability

Tools & Technologies

SalesforceProposifySharePointTaskRayBriq

Industry Keywords

Proposal ProcessBid DocumentsPre-Qualification PackagesCompliance StandardsStakeholder Communication

About the role

Key responsibilities & impact

Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
Collaborate with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs and clarify requirements.
Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs.
Confirm proposals are complete, accurate, compliant, and ready to advance.
Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
Communicate status updates, deadlines, risks, changes, escalations, and recommended solutions to internal stakeholders.
Share best practices, reinforce proposal standards, and assist with training or cross-training.
Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
Use and help improve tools, systems, templates, and process resources supporting productivity and proposal quality.
Represent Sales Support with reliability, professionalism, and high-quality work.
Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet on-time, accurate, and complete deliverables.

Requirements

What you’ll need

Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered.
Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables.
Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements.
Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness.
Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally.
Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribute to workflow improvements.
Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates.
Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information.
Experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred.
Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.

Benefits

Comp & perks

Health & Wellbeing Benefits
Paid Time Off
401(k) Plan with Company Match
Leading Edge Tools & Technology
YMCA Health & Fitness Membership
Education & Advancement Opportunities
Incentive Programs
Charitable Contributions Match