Jones Sign Co., Inc.

Proposal Manager

• Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
• Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
• Collaborate with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs and clarify requirements.
• Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs.
• Confirm proposals are complete, accurate, compliant, and ready to advance.
• Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
• Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
• Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
• Communicate status updates, deadlines, risks, changes, escalations, and recommended solutions to internal stakeholders.
• Share best practices, reinforce proposal standards, and assist with training or cross-training.
• Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
• Use and help improve tools, systems, templates, and process resources supporting productivity and proposal quality.
• Represent Sales Support with reliability, professionalism, and high-quality work.
• Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet on-time, accurate, and complete deliverables.