Senior Records Specialist

K2 Services

. Manage and maintain physical and electronic records in accordance with company policies, retention schedules, and regulatory requirements .

Posted 9/29/2026full-timeUnited StatesSenior💰 $27 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in records management principles, compliance standards, and information governance practices, with a strong focus on data integrity and process improvement. Proficient in managing electronic records systems and providing training on best practices.

Highest-signal resume keywords

Records ManagementInformation GovernanceElectronic Records Management SystemsProcess ImprovementCompliance Standards

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Records ClassificationData Integrity ManagementRetention PoliciesRecords AuditsDocument ControlRecords Lifecycle ManagementAnalytical SkillsAttention to DetailMicrosoft Office SuiteRecords Management Systems

Soft Skills

Organizational SkillsProblem-SolvingCommunication SkillsCustomer Service OrientationCollaboration Skills

Tools & Technologies

Document Management PlatformsRecords Management Systems

Certifications & Qualifications

Records Management CertificationInformation Governance Certification

Industry Keywords

Compliance RequirementsRetention SchedulesQuality ChecksConfidential Information ManagementCross-Functional Collaboration

About the role

Key responsibilities & impact

Manage and maintain physical and electronic records in accordance with company policies, retention schedules, and regulatory requirements
Ensure accurate classification, indexing, storage, retrieval, and disposition of organizational records
Monitor records management activities to maintain data integrity, confidentiality, and compliance standards
Support records lifecycle management, including archiving, retention, destruction, and legal holds
Ensure compliance with legal, regulatory, and organizational records management requirements and policies
Conduct periodic audits and quality checks of records systems and processes
Assist with corrective actions and process improvements
Maintain documentation and reporting related to records management activities and compliance initiatives
Analyze workflows and recommend process enhancements
Assist with implementation and optimization of records management systems, technologies, and procedures
Collaborate with cross-functional teams on information governance initiatives and operational improvements
Support records digitization, migration, and system update projects
Provide training and guidance to staff on records management procedures, systems, and best practices
Serve as a subject matter resource for records-related questions, policies, and compliance requirements
Assist in developing records management documentation, job aids, and process guidelines
Maintain professional communication with internal stakeholders regarding records requests and issues

Requirements

What you’ll need

3–5+ years of experience in records management, document control, information governance, or related administrative functions
Experience working with electronic records management systems and compliance-driven environments preferred
Prior experience supporting records audits, retention schedules, or process improvement initiatives is highly desirable
High School Diploma or equivalent
Relevant certifications in records management or information governance are a plus
Strong knowledge of records management principles, retention policies, and information governance practices
Excellent organizational and analytical skills with strong attention to detail and accuracy
Ability to manage confidential and sensitive information with professionalism and discretion
Strong problem-solving and process improvement capabilities
Excellent verbal and written communication skills with the ability to support and train users effectively
Proficiency in Microsoft Office Suite and records management systems or document management platforms
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong customer service orientation and collaboration skills
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)