Office Manager

. Ensure efficient scheduling and rescheduling processes and monitor new patient scheduling numbers .

Posted 10/16/2026full-timeUnited StatesMid-LevelSenior💰 $40,000 - $60,000 per yearWebsite

Key responsibilities & impact

Ensure efficient scheduling and rescheduling processes and monitor new patient scheduling numbers
Facilitate communication through the Kaizenovate app, Reviewwave, and RingCentral
Oversee credentialing and maintain current credentials on CAQH and with payers
Run reports on patient engagements and services and take proactive measures based on the data
Manage inventories and order supplies for all clinics
Review and set re-exam tasks and ensure unbilled re-exams are billed
Build relationships with local referral sources, including doctors and attorneys, through weekly visits
Build relationships with other businesses to increase new patient acquisition opportunities
Work with the Revenue Cycle Manager to ensure clinics collect patient balances
Follow up on accounts receivable with the Revenue Cycle Manager
Collaborate with Operations and Marketing teams and provide coverage as needed
Create weekly status reports and communicate with supervisors and the CEO, suggesting data-driven improvements
Assist with development and maintenance of Kaizenovationu
Serve as a go-to resource for clinics’ daily operational needs and problem-solving
Take on additional responsibilities as needed

What you’ll need

Proven experience in an administrative role, preferably in a healthcare setting
Exceptional organizational and multitasking abilities
Strong analytical skills with a love for data and utilizing it to drive decisions
Excellent communication skills, both verbal and written
Cooperative and team-oriented mindset
Results-first approach to tasks and responsibilities
Tenacity and hardworking nature
Passionate about healthcare and people’s wellbeing
Human-centered approach with a keen focus on service excellence
Ability to learn quickly and adapt to a dynamic working environment
Regular travel to the 4 clinics in the DC area

Comp & perks