Senior Proposal Manager

Kapsch Group

. Oversee the full lifecycle of proposal development from initial RFP release through final submission .

Posted 10/2/2026full-timeRemote • Texas • United StatesSenior💰 $120,000 - $150,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal management, including overseeing the full lifecycle of proposal development, ensuring compliance with RFP requirements, and leading cross-functional teams. Proficient in project management, communication, and the use of proposal management tools to deliver high-quality proposals in a fast-paced environment.

Highest-signal resume keywords

Proposal ManagementRFP AnalysisProject ManagementGovernment ContractingMicrosoft Office Suite

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal DevelopmentBid ManagementContent EditingTechnical WritingProposal CoordinationDeadline ManagementCompliance ReviewGraphic CoordinationOral Presentation PreparationStructured Proposal Methodologies

Soft Skills

LeadershipCommunicationOrganizational SkillsTeam CollaborationProblem Solving

Tools & Technologies

SharePointProposal Management ToolsContent Libraries

Industry Keywords

State and Local Government TendersProcurement ProcessesFormal Tender Responses

About the role

Key responsibilities & impact

Oversee the full lifecycle of proposal development from initial RFP release through final submission
Analyze RFP requirements and recommend proposal processes and content
Guide writers, organizational leads, and proposal team members
Define proposal style conventions and approve templates, covers, spines, tabs, labels, and associated graphics
Develop and maintain proposal schedules and compliant outlines
Consolidate RFP questions and facilitate internal review and approval
Lead proposal kick-off meetings, status meetings, and color reviews
Ensure compliance with RFP requirements throughout the proposal lifecycle
Coordinate reviews with Legal, Contracts, Insurance, and other stakeholders
Ensure required forms and documentation are completed
Prepare review packages and guide contributors and reviewers
Maintain and manage the proposal collaboration workspace
Coordinate graphics development and production activities
Review proposal content for quality, consistency, and compliance
Ensure timely production and coordinate final delivery and submission plans
Lead final book check reviews
Communicate proposal status and escalate risks or concerns to senior leadership
Track and confirm successful proposal delivery and submission
Support preparation and coordination of oral presentations

Requirements

What you’ll need

Bachelor’s degree in Business, Communications, Marketing, or a related field, or equivalent professional experience
5+ years of experience in proposal management, bid management, or proposal coordination within a relevant industry
Experience managing multiple proposals simultaneously in a fast-paced, deadline-driven environment
Experience supporting State and Local Government tenders, RFPs, and procurement processes
Knowledge of structured proposal development methodologies
Strong project management, planning, and organizational skills
Excellent written, verbal, editing, and presentation skills
Ability to interpret complex technical information and translate it into clear, customer-focused content
Experience leading large, strategic, or highly technical proposals
Familiarity with government contracting requirements, procurement processes, and formal tender responses
Proficiency with Microsoft Office Suite and proposal management tools such as SharePoint and content libraries
Applicants must have working rights in the United States
Must pass a background check

Benefits

Comp & perks

Unlimited paid time off
11 paid holidays
401(k)
No-cost medical insurance option for employees and eligible dependents
FSA option
Career growth, stability, and opportunity to develop within a global organization
Reasonable accommodations for qualified individuals with disabilities throughout the recruitment process