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Accounts Payable Specialist
KBP Brands. Review and analyze AI/OCR-captured invoice data for accuracy, completeness, GL coding, and policy compliance .
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Review and analyze AI/OCR-captured invoice data for accuracy, completeness, GL coding, and policy compliance
- Identify exceptions, trends, and recurring errors in automated invoice processing
- Investigate and resolve processing root causes and discrepancies
- Ensure accounts payable transactions have appropriate supporting documentation
- Reconcile high-volume vendor accounts and resolve purchase order, invoice, and payment discrepancies
- Conduct outstanding check reviews and follow up on stale-dated items
- Support escheatment and unclaimed property compliance
- Maintain supplier records, including vendor setup, W-9 collection, remittance addresses, banking information, and payment terms
- Process vendor refunds and credits
- Monitor and manage the shared Accounts Payable mailbox
- Respond to vendor, restaurant, and internal inquiries
- Support restaurant operators, internal departments, and external suppliers with payment-related issues
- Collaborate with Accounts Payable team members to balance workloads and meet month-end and payment-cycle deadlines
- Recommend improvements to accounting processes, systems, and automation tools
- Perform additional projects and duties assigned by the Accounts Payable Lead or Accounting Manager
Requirements
What you’ll need- Degree in Business, Accounting or Finance or an equivalent combination of education and Accounts Payable experience
- 2+ years of accounts payable or general accounting experience
- Multi-entity or multi-brand experience preferred
- Strong analytical and problem-solving skills
- Sharp eye for detail
- Experience with automated AP or OCR invoice processing tools
- Experience with an ERP system; Workday experience a plus
- Intermediate to advanced Excel skills, including VLOOKUP/XLOOKUP and pivot tables
- Excellent written and verbal communication skills
- Customer-service mindset
- Self-motivated and organized
- Comfortable managing competing priorities in a high-volume environment
- Collaborative team player willing to learn and take on new challenges
Benefits
Comp & perks- Medical, dental and vision coverage
- Short- and long-term disability
- 401(k) company match
- Paid time off
- Life insurance
- AD&D coverage
- Opportunities to grow personally, professionally, and financially