Audio Localization Planning Coordinator

Keywords Studios

. Organize and maintain daily and weekly recording schedules for internal and external studios .

Posted 9/19/2026full-timeRemote • MexicoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and scheduling capabilities, effectively managing multiple production timelines and resources while ensuring clear communication with internal and external stakeholders. Proficient in utilizing tools like Google Workspace and Excel to track and optimize production processes.

Highest-signal resume keywords

Production CoordinationScheduling ManagementGoogle WorkspaceCommunication SkillsProblem-Solving

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BookingPlanningCastingDubbingAudio Post-ProductionLocalizationVendor DocumentationContract ManagementMaterial TrackingRecording Studio Workflows

Soft Skills

Detail-OrientedProactiveCollaborativeAdaptabilityStrong Sense of Urgency

Tools & Technologies

Excel/SheetsShared CalendarsOperational TrackersFile-Transfer Tools

Industry Keywords

Voice-OverGame LocalizationVideo Games MarketConfidentiality RequirementsStakeholder Communication

About the role

Key responsibilities & impact

Organize and maintain daily and weekly recording schedules for internal and external studios
Book voice talents, Artistic Directors, Sound Operators and recording rooms
Confirm talent and technical-resource availability
Allocate studios and resources and resolve scheduling conflicts
Coordinate between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team
Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs
Ensure recording materials and instructions are available before sessions
Securely distribute and track materials while following confidentiality requirements
Prioritize recording windows and resolve schedule conflicts with Production Coordinators and Project Managers
Flag operational risks in advance
Control physical access for actors and direct them to recording studios
Negotiate ad hoc rates according to defined strategy
Report project recording status to the Production Coordinator
Update calendars, planners, trackers, spreadsheets and planning systems
Maintain session, confirmation, change, cancellation, rescheduling and cost records
Create and maintain booking and scheduling guidelines and document project requirements
Improve processes and tools to reduce booking errors, costs and inefficiencies
Optimize booth utilization
Maintain administrative information for supplies, bookings, session records and payment-related data
Manage paperwork for talents, vendors and external audio resources
Obtain signatures and organize and archive contracts, NDAs, Actors’ Agreements and vendor documentation
Maintain regular communication within the local Audio Production Team
Address internal and external stakeholder communications promptly and professionally
Support client-facing activities when required
Provide operational support to Production Coordinators and the Recording Studio Manager during absences or workload peaks

Requirements

What you’ll need

Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas
Strong ability to organize and manage multiple schedules simultaneously
Excellent written and verbal communication skills in English
Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers
Ability to adapt to evolving workflows and new tools
Ability to work under pressure, adapt to changing priorities and meet deadlines in a fast-paced environment
Proactive, reliable and detail-oriented, with a strong sense of urgency
Ability to communicate effectively with talents, vendors, technical teams and internal stakeholders
Ability to manage sensitive, confidential and client-related information
Good judgment to prioritize tasks and negotiate rates and availability with external resources
Strong problem-solving, decision-making, organizational and analytical skills
Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies
CV submitted in English
Spanish is a plus
Familiarity with the video games market is a plus
Knowledge of applicable local regulations is a plus
Experience with dubbing, game localization, voice-over or audio post-production is nice to have
Understanding of recording studio workflows is nice to have
Experience with contracts, NDAs, freelancer payments or vendor documentation is nice to have
Familiarity with file-transfer tools and material-tracking workflows is nice to have

Benefits

Comp & perks

Equal Opportunities Policy
Inclusive workplace and diversity initiatives
Priority inclusion of people with disabilities
Fair and ethical hiring practices
Applicant information processed in accordance with the Applicant Privacy Notice