Audio Localization Planning Coordinator

Keywords Studios

. Organize and maintain daily and weekly recording schedules for internal and external studios.

Posted 9/19/2026full-timeRemote • CanadaMid-LevelSenior💰 CA$30,000 - CA$37,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and scheduling capabilities, with expertise in managing multiple production timelines and coordinating between diverse teams. Proficient in utilizing tools for tracking and optimizing production workflows while ensuring compliance with confidentiality and regulatory standards.

Highest-signal resume keywords

Production CoordinationVoice-Over SchedulingContract ManagementGoogle Workspace ProficiencyAudio Post-Production Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Production CoordinationBookingPlanningDubbingGame LocalizationVoice-OverAudio Post-ProductionContract ManagementMaterial TrackingScheduling

Soft Skills

Excellent Communication SkillsOrganizational SkillsProblem-Solving SkillsDetail-OrientedProactive

Tools & Technologies

Google WorkspaceExcel/SheetsShared CalendarsOperational TrackersFile-Transfer Tools

Industry Keywords

Audiovisual ProductionLocalizationVideo Games MarketRecording Studio WorkflowsConfidentiality Requirements

About the role

Key responsibilities & impact

Organize and maintain daily and weekly recording schedules for internal and external studios.
Book voice talents, Artistic Directors, Sound Operators and recording rooms.
Confirm talent and technical-resource availability.
Allocate studios and resources and resolve scheduling conflicts.
Coordinate between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team.
Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs.
Ensure recording materials and instructions are available before sessions.
Distribute and track materials securely according to confidentiality requirements.
Prioritize recording windows and resolve schedule conflicts with Production Coordinators and Project Managers.
Flag operational risks such as missing materials, resource conflicts and missing confirmations.
Control physical access for actors and direct them to recording studios.
Negotiate ad hoc rates according to defined strategy.
Report project recording status to the Production Coordinator.
Update calendars, planners, trackers, spreadsheets and planning systems.
Maintain records of sessions, confirmations, changes, cancellations, reschedules and costs.
Create and maintain booking and scheduling guidelines and document project requirements.
Collaborate on process and tool improvements.
Optimize booth utilization.
Maintain administrative information for supplies, bookings, session records and payment data.
Manage paperwork for talents, vendors and external audio resources.
Obtain signatures and archive contracts, NDAs, Actors’ Agreements and vendor documentation.
Maintain communication with the local Audio Production Team and internal and external stakeholders.
Support client-facing activities when required.
Provide operational support to Production Coordinators and the Recording Studio Manager during absences or workload peaks.

Requirements

What you’ll need

Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas.
Strong ability to organize and manage multiple schedules at the same time.
Excellent written and verbal communication skills in English.
Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers.
Familiarity with the video games market, including publishers, developers and platforms, is a plus.
Ability to adapt to evolving workflows and new tools.
Knowledge of applicable local regulations is a plus.
Experience with dubbing, game localization, voice-over or audio post-production.
Understanding of recording studio workflows.
Experience with contracts, NDAs, freelancer payments or vendor documentation.
Familiarity with file-transfer tools and material-tracking workflows.
Spanish is a plus.
Able to work under pressure, adapt to changing priorities and meet deadlines in a fast-paced environment.
Proactive, reliable and detail-oriented, with a strong sense of urgency.
Able to communicate effectively with talents, vendors, technical teams and internal stakeholders.
Able to manage sensitive, confidential and client-related information.
Able to use good judgment to prioritize tasks and negotiate rates and availability with external resources.
Strong problem-solving, decision-making, organizational and analytical skills.
Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies.

Benefits

Comp & perks

Full-time, Permanent contract
Extended Health & Dental Coverage
Paid Vacation & Provincial-Mandated Leave
Employee Wellness & Support Programs