Executive Assistant – Temporary Parental Leave Coverage

Kickstarter

. Manage the CEO’s active calendar, with additional calendar support as bandwidth permits .

Posted 9/18/2026full-timeRemote • California • United States, United KingdomMid-LevelSenior💰 $30 - $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in calendar management and administrative support for executives, with a strong focus on optimizing workflows and maintaining confidentiality. Capable of multitasking and prioritizing tasks in a fast-paced environment while providing exceptional communication and organizational skills.

Highest-signal resume keywords

Calendar ManagementAdministrative SupportWorkflow OptimizationStrong Communication SkillsDetail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Proactive Problem SolvingMultitaskingAutonomous WorkAdaptabilityCreativity

Industry Keywords

Executive SupportMeeting CoordinationExpense ReportingEvent OrganizationTravel Logistics

About the role

Key responsibilities & impact

Manage the CEO’s active calendar, with additional calendar support as bandwidth permits
Provide calendar and administrative support to additional executives for events, meetings, and communications
Anticipate team needs, proactively identify solutions, and implement process improvements
Improve and optimize calendar management and administrative processes
Organize and facilitate meetings, including scheduling, preparing agendas, and taking and distributing meeting notes
Prepare and submit ad hoc expense reports for multiple executives
Organize events and offsites, coordinate travel, process invoices, and support occasional work outside regular business hours
Coordinate interviews and calendars across candidates and interview panels and track candidate communications for the People team
Support the CEO and executive team through meeting support, project research, schedule management, workflow optimization, travel logistics, meeting-request triage, expense reports, and internal communications

Requirements

What you’ll need

Extensive experience supporting a CEO and triaging multiple executives’ calendars and administrative needs
Utmost discretion and confidentiality
Experience working proactively and autonomously in a dynamic, fluctuating environment
Ability to pivot and respond quickly as executive priorities or needs change
Ability to optimize workflows
Ability to multitask and prioritize in a fast-paced environment
Cultural, internet, and technology savvy
Strong verbal and written communication skills
Detail-oriented
Ability to connect with creative people and experiment with new approaches
Willingness to work outside regular working hours and check emails on weekends