Grants Management Specialist

Kim Joyce & Associates

. Oversee the administrative and financial lifecycle of institutional, federal, state, and private grant awards .

Posted 10/20/2026full-timeRemote • United StatesMid-LevelSenior💰 $60,000 - $68,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grants management, including compliance with federal and state regulations, budget development, and financial reporting. Proficient in utilizing project management software and online grants management systems to ensure timely and accurate grant administration.

Highest-signal resume keywords

Grants ManagementBudget DevelopmentCompliance StandardsFinancial ReportingProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grants ManagementBudget DevelopmentFinancial ReportingGrant WritingContract PreparationReimbursement RequestsCompliance MonitoringExpenditure ReviewAudit PreparationData Management

Soft Skills

Excellent Communication SkillsStrong Organizational SkillsCritical ThinkingCollaborationTime Management

Tools & Technologies

Microsoft 365AsanaOnline Grants Management SystemsVirtual Meeting PlatformsGrant Database Management Programs

Certifications & Qualifications

Certified Grants Management Specialist (CGMS)Certified Research Administrator (CRA)

Industry Keywords

Federal Grant ProgramsState Grant Programs2 CFR 200 ComplianceNGMA Code of EthicsNon-Profit ManagementHigher Education

About the role

Key responsibilities & impact

Oversee the administrative and financial lifecycle of institutional, federal, state, and private grant awards
Maintain grant compliance and develop project budgets
Manage reporting timelines and facilitate collaboration between clients, finance teams, and external funding sources
Provide post-award grants management services, including compliance, contract preparation, billing, reimbursement requests, and reporting
Manage assigned grants and apply established policies and procedures
Serve as the primary day-to-day contact for assigned clients regarding routine grants management matters
Support award setup, implementation, monitoring, and grant closeout
Review grant agreements and summarize award requirements
Maintain organized grant files, documentation, compliance logs, databases, dashboards, and tracking systems
Monitor grant deadlines, reporting schedules, modifications, amendments, and renewals
Develop and maintain grant budgets; review expenditures for allowability, allocability, reasonableness, and consistency
Prepare reimbursement requests, financial reports, compliance reports, performance reports, and client deliverables
Monitor budget-to-actual expenditures and identify variances
Reconcile grant expenditures with accounting records
Assist with budget revisions, funding reallocations, subrecipient risk assessments, and corrective action plans
Prepare for audits, Single Audits, monitoring visits, and grant closeout
Develop templates, SOPs, and training materials
Participate in client training sessions and provide technical assistance
Collaborate with SGMS, finance staff, program managers, grant writers, client leadership, and cross-functional teams
Ensure all work meets KJA standards of excellence, accuracy, and timeliness

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, Non-Profit Management, or a related field (or equivalent experience)
3–5 years of direct experience in grants management, sponsored programs, or post-award financial administration within a nonprofit or higher education setting
Experience with state and federal grant programs and related statutes, regulations, policies, and processes
Understanding of 2 CFR 200 compliance standards, Uniform Grants Regulations, OMB guidance, and agency-specific requirements
Strict adherence to the NGMA Code of Ethics
Experience in grant writing, grants management, budgets, and contracts
Proficiency with computer programs, software, and online federal government grants management systems
Knowledge of online federal government grants management systems
Ability to become quickly proficient in Asana or other project management software and grant database management programs
Experience with Microsoft 365 applications including Word, Excel, PowerPoint, Outlook, OneDrive, and SharePoint
Experience with virtual meeting platforms such as Teams and Zoom
Excellent written and verbal communication skills
Strong organizational, critical thinking, and project management skills
Ability to manage multiple grants and deadlines simultaneously
Ability to collaborate with remote teams across multiple time zones
Certified Grants Management Specialist (CGMS) or Certified Research Administrator (CRA) is a plus

Benefits

Comp & perks

Minimum of 40 hours of Paid Sick Time (PST), based on state of residency
Up to 80 hours of Paid Time Off (PTO) each calendar year for full-time employees
80 hours of Paid Vacation Time after one year of continuous employment
120 hours of Paid Vacation Time after the 5th year of continuous employment
9 Paid Holidays each calendar year
401K plan with matching up to 4% with immediate vesting; eligible after 1 year and 1,000 hours
$50,000 in Employer Paid Group Life and AD&D Insurance
Employer paid virtual on-demand counseling, urgent care, and prescription benefit through Recuro Health
Group Health Insurance with multiple choices available; employer pays a portion of premium
HSA option when enrolled in a compatible health plan
Voluntary Group Dental & Vision Plans
Voluntary supplemental plans including term and whole life, accident, cancer, critical illness, short- and long-term disability, gap, hospital confinement, and wellness discount plans
Professional Development opportunities