Kim Joyce & Associates

Project Manager

• Work with Team Coordinators and Facilitators in preparing and activating assignments, tracking projects, and archiving grant-related materials
• Ensure KJA team members have the documents and direction necessary to begin crafting competitive grant applications
• Review the Master Grant Spreadsheet and update project statuses daily
• Review client spreadsheets and add newly activated assignments to the Master Grant Spreadsheet as needed
• Create assignments in KJA’s project management software according to standards, procedures, and protocols
• Audit and reconcile funder due dates, including day of week, time, and time zones, across the Master Grant Spreadsheet, Asana, and client spreadsheets weekly
• Meet with Team Coordinators and Facilitators to ensure projects are on target for submission
• Develop weekly agendas, project planners, and team roadmaps to support capacity assessment and assignment scheduling
• Attend client calls as needed, obtain assignment clarification, and prepare meeting minutes
• Provide Senior Project Manager updates on grant assignments and delays
• Gather, develop, update, and maintain client files in the Answer Library
• Maintain and provide client information documents, including phone and email contact lists
• Track and communicate SAM.gov and other registration expiration dates
• Update and maintain electronic login passwords for corporate, foundation, municipal, and federal portals, including Login.gov
• Prepare meeting minutes for internal and external meetings
• Manage Instrumntl notifications and upload documentation as requested
• Audit Instrumntl databases and pull quarterly reports for Facilitators
• Attend Project Manager trainings
• Support Senior Project Manager in developing and facilitating project-management training for KJA staff
• Perform other duties as assigned

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Project Management Specialist

Content Writer

• Draft, edit, and review federal, corporate, and foundation grant applications
• Conduct thorough research to identify federal grant opportunities aligned with organizational objectives
• Distill complex information and data into compelling grant proposals
• Take ownership of the grant-writing process and solve problems proactively
• Manage projects through planning, organization, and attention to detail
• Suggest process enhancements to improve proposal quality and streamline workflow
• Collaborate with internal stakeholders to gather information and ensure coherence in applications
• Multitask and adapt to shifting priorities in a fast-paced environment
• Automate workflows, document procedures, and refine processes
• Communicate professionally in writing and verbally
• Create impactful grant proposals using advanced computer skills and Microsoft Office
• Work independently with minimal supervision and ensure timely, high-quality completion
• Coordinate input from team members as required
• Report to the Director of Operations

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Senior Grants Specialist, Federal Grant Writer

General

• Oversee the administrative and financial lifecycle of institutional, federal, state, and private grant awards
• Maintain grant compliance and develop project budgets
• Manage reporting timelines and facilitate collaboration between clients, finance teams, and external funding sources
• Provide post-award grants management services, including compliance, contract preparation, billing, reimbursement requests, and reporting
• Manage assigned grants and apply established policies and procedures
• Serve as the primary day-to-day contact for assigned clients regarding routine grants management matters
• Support award setup, implementation, monitoring, and grant closeout
• Review grant agreements and summarize award requirements
• Maintain organized grant files, documentation, compliance logs, databases, dashboards, and tracking systems
• Monitor grant deadlines, reporting schedules, modifications, amendments, and renewals
• Develop and maintain grant budgets; review expenditures for allowability, allocability, reasonableness, and consistency
• Prepare reimbursement requests, financial reports, compliance reports, performance reports, and client deliverables
• Monitor budget-to-actual expenditures and identify variances
• Reconcile grant expenditures with accounting records
• Assist with budget revisions, funding reallocations, subrecipient risk assessments, and corrective action plans
• Prepare for audits, Single Audits, monitoring visits, and grant closeout
• Develop templates, SOPs, and training materials
• Participate in client training sessions and provide technical assistance
• Collaborate with SGMS, finance staff, program managers, grant writers, client leadership, and cross-functional teams
• Ensure all work meets KJA standards of excellence, accuracy, and timeliness

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