Project Management Specialist

Kim Joyce & Associates

. Work with Team Coordinators and Facilitators in preparing and activating assignments, tracking projects, and archiving grant-related materials .

Posted 10/20/2026full-timeRemote • United StatesMid-LevelSenior💰 $45,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing grant-related projects and documentation. Proficient in project management software and familiar with grant writing processes to support effective team collaboration and project execution.

Highest-signal resume keywords

Project ManagementGrant WritingMicrosoft Office ProficiencyAsana ExperienceDetail Orientation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Electronic FilingData AnalysisGrant DevelopmentProject PlanningMeeting Minutes Preparation

Soft Skills

Strong Organizational SkillsExcellent Verbal CommunicationExcellent Written Communication

Tools & Technologies

AsanaAdobe ProInstrumntl

Certifications & Qualifications

Project Management Training

Industry Keywords

Grant ApplicationClient ManagementFunder Due DatesCapacity AssessmentAssignment Scheduling

About the role

Key responsibilities & impact

Work with Team Coordinators and Facilitators in preparing and activating assignments, tracking projects, and archiving grant-related materials
Ensure KJA team members have the documents and direction necessary to begin crafting competitive grant applications
Review the Master Grant Spreadsheet and update project statuses daily
Review client spreadsheets and add newly activated assignments to the Master Grant Spreadsheet as needed
Create assignments in KJA’s project management software according to standards, procedures, and protocols
Audit and reconcile funder due dates, including day of week, time, and time zones, across the Master Grant Spreadsheet, Asana, and client spreadsheets weekly
Meet with Team Coordinators and Facilitators to ensure projects are on target for submission
Develop weekly agendas, project planners, and team roadmaps to support capacity assessment and assignment scheduling
Attend client calls as needed, obtain assignment clarification, and prepare meeting minutes
Provide Senior Project Manager updates on grant assignments and delays
Gather, develop, update, and maintain client files in the Answer Library
Maintain and provide client information documents, including phone and email contact lists
Track and communicate SAM.gov and other registration expiration dates
Update and maintain electronic login passwords for corporate, foundation, municipal, and federal portals, including Login.gov
Prepare meeting minutes for internal and external meetings
Manage Instrumntl notifications and upload documentation as requested
Audit Instrumntl databases and pull quarterly reports for Facilitators
Attend Project Manager trainings
Support Senior Project Manager in developing and facilitating project-management training for KJA staff
Perform other duties as assigned

Requirements

What you’ll need

Must reside in the Pacific, Mountain, or Arizona time zones
Must reside in the USA; employment unavailable to individuals outside the USA or residing in California, Hawaii, New York, New Jersey, Washington State, North Dakota, Wyoming, Puerto Rico, or the US Virgin Islands
Electronic filing and phone skills essential
Strong organizational skills
Excellent verbal and written communication skills
Extremely precise and detail oriented
Proficient in Microsoft Office software
Familiarity with Adobe Pro required
Familiarity with grant writing and/or the submission process preferred
Associate’s degree preferred but not required
Specialized training or experience in grant development may be substituted for the degree
Training in Project Management preferred; experience in Project Management may be substituted for training
Prior experience working with Asana Project Management software a plus
May require long periods of computer usage, typing, reading, and data analysis
Employees are expected to dress in professional business attire

Benefits

Comp & perks

Minimum of 40 hours of Paid Sick Time (PST), based on state of residency
Up to 80 hours of Paid Time Off (PTO) each calendar year for full-time employees
80 hours of Paid Vacation Time after one year of continuous employment
120 hours of Paid Vacation Time after the 5th year of continuous employment
9+ paid holidays each calendar year
401K plan with matching up to 4% with immediate vesting; eligible after 1 year and 1,000 hours
$50,000 in Employer Paid Group Life and AD&D Insurance
Employer-paid virtual on-demand counseling, urgent care, and prescription benefit through Recuro Health
Group Health Insurance with multiple choices; employer pays a portion of premium
HSA option with compatible health plan
Voluntary Group Dental & Vision Plans
Voluntary supplemental plans including term and whole life insurance, accident insurance, cancer insurance, critical illness insurance, short- and long-term disability, gap insurance, hospital confinement insurance, and Beyond Med health and wellness discount plan
Professional Development opportunities