Coordinator, AR & Invoicing

King County Regional Homelessness Authority

. Prepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners .

Posted 11/4/2026full-timeSeattle • Washington • United StatesMid-LevelSenior💰 $43 - $55 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in accounts receivable management, grant reimbursement processes, and financial reconciliation. Proficient in preparing invoices and financial reports while ensuring compliance with funding agreements and internal controls.

Highest-signal resume keywords

Accounts Receivable ManagementGrant ReimbursementFinancial ReconciliationMicrosoft Excel ProficiencyAccounting Principles Knowledge

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice PreparationFinancial Record ReconciliationGeneral Ledger CodingExpenditure TrackingBilling Discrepancy ResolutionJournal Entry PreparationFinancial ReportingAccounts Payable SupportCustomer Service OrientationAttention to Detail

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationCollaboration SkillsFeedback AcceptanceCustomer Service Skills

Tools & Technologies

NetSuiteSalesforceMicrosoft OfficeEnterprise Resource Planning (ERP) Systems

Industry Keywords

Funding AgreementsFinancial Internal ControlsAccounts Receivable RecordsFunder InvoicingCompliance Concerns

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Prepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners
Reconcile expenditures and supporting financial records to funding agreements, approved budgets, and grant-management records
Verify financial coding, funding allocations, supporting documentation, and expenditure requirements
Coordinate with Programs and internal teams to obtain documentation and resolve questions regarding program expenditures
Maintain records of submitted invoices, reimbursement requests, drawdowns, supporting schedules, and funder communications
Monitor eligible expenditures and billing schedules to identify unbilled amounts and minimize collection delays
Maintain accounts receivable records, payment status, aging schedules, and supporting documentation
Follow up with funders on outstanding or delayed payments
Investigate discrepancies between billed amounts, payments, funding agreements, and accounting records
Prepare receivables aging, collections, outstanding balance, and monthly reconciliation reports
Reconcile receivables, invoices, reimbursement requests, and payment activity to the general ledger and grant-management records
Prepare unbilled expenditure schedules and supporting documentation for monthly and annual close
Investigate differences between NetSuite, Salesforce, funder records, and other financial systems
Prepare proposed journal entries, corrections, and adjustments for independent review and approval
Support recognition and reporting of receivables and grant revenue
Prepare financial schedules and expenditure reports for funder reimbursement, monitoring, and audits
Respond to funder questions and escalate material discrepancies or compliance concerns
Support improvements to billing workflows, reconciliation procedures, and financial systems
Provide backup support for accounts payable, payroll-related accounting, and financial reporting activities as needed
Report to the Director of Finance; do not supervise staff or independently approve material adjustments or write-offs

Requirements

What you’ll need

Associate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience
At least three years of progressively responsible experience in accounts receivable, funder invoicing, grant reimbursement, accounting, or related financial operations
Working knowledge of accounting principles, accounts receivable management, general ledger coding, account reconciliations, and financial internal controls
Demonstrated experience preparing invoices, reconciling financial records, tracking outstanding balances, and resolving billing or payment discrepancies
Experience using accounting or enterprise resource planning (ERP) systems
Strong proficiency in Microsoft Excel
Ability to interpret funding agreements, financial documentation, and established billing requirements
Ability to manage recurring deadlines and multiple funding requirements
Strong written and verbal communication skills and ability to collaborate with internal departments, government funders, and external partners
High level of customer service orientation and attention to detail
Ability to provide and accept feedback
Proficiency with Microsoft Office, particularly Excel
Must be able to lift up to 15 pounds at times

Benefits

Comp & perks

Medical, dental, and vision coverage
Group Term Life insurance
Additional Employee + Dependent Life coverage
Long-Term Disability (LTD) coverage
Pension
Deferred Compensations Plan for eligible employees
Unlimited vacation
96 hours of paid sick and safe leave
12 official holidays
2 personal holidays
Flexible Spending Account (FSA) for eligible medical and dependent care expenses
Employee Assistance Program (EAP)
Subsidized ORCA card