King County Regional Homelessness Authority

Accounts Receivable

• Prepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners
• Reconcile expenditures and supporting financial records to funding agreements, approved budgets, and grant-management records
• Verify financial coding, funding allocations, supporting documentation, and expenditure requirements
• Coordinate with Programs and internal teams to obtain documentation and resolve questions regarding program expenditures
• Maintain records of submitted invoices, reimbursement requests, drawdowns, supporting schedules, and funder communications
• Monitor eligible expenditures and billing schedules to identify unbilled amounts and minimize collection delays
• Maintain accounts receivable records, payment status, aging schedules, and supporting documentation
• Follow up with funders on outstanding or delayed payments
• Investigate discrepancies between billed amounts, payments, funding agreements, and accounting records
• Prepare receivables aging, collections, outstanding balance, and monthly reconciliation reports
• Reconcile receivables, invoices, reimbursement requests, and payment activity to the general ledger and grant-management records
• Prepare unbilled expenditure schedules and supporting documentation for monthly and annual close
• Investigate differences between NetSuite, Salesforce, funder records, and other financial systems
• Prepare proposed journal entries, corrections, and adjustments for independent review and approval
• Support recognition and reporting of receivables and grant revenue
• Prepare financial schedules and expenditure reports for funder reimbursement, monitoring, and audits
• Respond to funder questions and escalate material discrepancies or compliance concerns
• Support improvements to billing workflows, reconciliation procedures, and financial systems
• Provide backup support for accounts payable, payroll-related accounting, and financial reporting activities as needed
• Report to the Director of Finance; do not supervise staff or independently approve material adjustments or write-offs

Explore Coordinator, AR & Invoicing at King County Regional Homelessness…. Review requirements and application details.

Coordinator, AR & Invoicing

• Prepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners
• Reconcile expenditures and supporting financial records to funding agreements, approved budgets, and grant-management records
• Verify financial coding, funding allocations, supporting documentation, and expenditure requirements
• Coordinate with Programs and internal teams to obtain documentation and resolve expenditure questions
• Maintain records of submitted invoices, reimbursement requests, drawdowns, supporting schedules, and funder communications
• Monitor eligible expenditures and billing schedules to identify unbilled amounts and support timely reimbursement submissions
• Maintain accounts receivable records, payment status, aging schedules, and supporting documentation
• Follow up with funders on outstanding or delayed payments
• Investigate discrepancies among billed amounts, payments, funding agreements, and accounting records
• Prepare receivables aging, collections, and outstanding balance reports for Finance leadership
• Identify overdue, disputed, or potentially uncollectible receivables and elevate concerns to the Director of Finance
• Support outstanding invoicing, receivables reconciliation, and financial closeout activities related to KCRHA's transition to its 2027 operating model
• Reconcile funder payments, advances, adjustments, receipts, invoices, receivable balances, and general ledger records
• Reconcile accounts receivable, funder invoices, reimbursement requests, and payment activity to the general ledger and grant-management records
• Prepare monthly receivables reconciliations, unbilled expenditure schedules, aging reports, and close documentation
• Investigate differences between NetSuite, Salesforce, funder records, and other financial systems
• Prepare proposed journal entries, corrections, and adjustments for independent review and approval
• Support recognition and reporting of receivables and grant revenue
• Coordinate with Accounts Payable and Finance colleagues to resolve cross-system and funding-allocation discrepancies
• Prepare financial schedules, expenditure reports, and documentation for funder reimbursement, monitoring, and audits
• Assist with grant reporting and respond to funder questions
• Maintain documentation and audit trails for invoices, revenue recognition, receivables, payments, and adjustments
• Support improvements to billing workflows, reconciliation procedures, and financial systems
• Follow segregation-of-duties, approval, reconciliation, records-retention, and financial-control requirements
• Maintain procedures and documentation for accounts receivable, invoicing, reimbursement requests, and collections
• Participate in cross-training and provide backup support for accounts payable, payroll-related accounting, and financial reporting
• Provide responsive service while protecting confidential financial information

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Coordinator, AR & Invoicing

Coordinator, AR & Invoicing