Coordinator, AR & Invoicing

King County Regional Homelessness Authority

. Prepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners .

Posted 11/3/2026full-timeSeattle • Washington • United StatesMid-LevelSenior💰 $43 - $55 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in accounts receivable management, grant reimbursement processes, and financial reconciliation. Proficient in utilizing accounting systems and Microsoft Excel to ensure accurate financial reporting and compliance with funding requirements.

Highest-signal resume keywords

Accounts Receivable ManagementGrant ReimbursementFinancial ReconciliationMicrosoft Excel ProficiencyAccounting Principles Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice PreparationFinancial Record ReconciliationGeneral Ledger CodingBilling Discrepancy ResolutionAccounts Payable CoordinationFinancial ReportingJournal Entry PreparationExpenditure MonitoringCollections ManagementAudit Trail Maintenance

Soft Skills

Strong Organizational SkillsAttention to DetailWritten Communication SkillsVerbal Communication SkillsCustomer Service Orientation

Tools & Technologies

NetSuiteSalesforceMicrosoft OfficeERP Systems

Industry Keywords

Government AccountingNonprofit AccountingGrant ManagementFederal Grant RequirementsExpenditure Allowability

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Prepare accurate and timely invoices, reimbursement requests, and grant drawdowns for federal, state, local, and other funding partners
Reconcile expenditures and supporting financial records to funding agreements, approved budgets, and grant-management records
Verify financial coding, funding allocations, supporting documentation, and expenditure requirements
Coordinate with Programs and internal teams to obtain documentation and resolve expenditure questions
Maintain records of submitted invoices, reimbursement requests, drawdowns, supporting schedules, and funder communications
Monitor eligible expenditures and billing schedules to identify unbilled amounts and support timely reimbursement submissions
Maintain accounts receivable records, payment status, aging schedules, and supporting documentation
Follow up with funders on outstanding or delayed payments
Investigate discrepancies among billed amounts, payments, funding agreements, and accounting records
Prepare receivables aging, collections, and outstanding balance reports for Finance leadership
Identify overdue, disputed, or potentially uncollectible receivables and elevate concerns to the Director of Finance
Support outstanding invoicing, receivables reconciliation, and financial closeout activities related to KCRHA's transition to its 2027 operating model
Reconcile funder payments, advances, adjustments, receipts, invoices, receivable balances, and general ledger records
Reconcile accounts receivable, funder invoices, reimbursement requests, and payment activity to the general ledger and grant-management records
Prepare monthly receivables reconciliations, unbilled expenditure schedules, aging reports, and close documentation
Investigate differences between NetSuite, Salesforce, funder records, and other financial systems
Prepare proposed journal entries, corrections, and adjustments for independent review and approval
Support recognition and reporting of receivables and grant revenue
Coordinate with Accounts Payable and Finance colleagues to resolve cross-system and funding-allocation discrepancies
Prepare financial schedules, expenditure reports, and documentation for funder reimbursement, monitoring, and audits
Assist with grant reporting and respond to funder questions
Maintain documentation and audit trails for invoices, revenue recognition, receivables, payments, and adjustments
Support improvements to billing workflows, reconciliation procedures, and financial systems
Follow segregation-of-duties, approval, reconciliation, records-retention, and financial-control requirements
Maintain procedures and documentation for accounts receivable, invoicing, reimbursement requests, and collections
Participate in cross-training and provide backup support for accounts payable, payroll-related accounting, and financial reporting
Provide responsive service while protecting confidential financial information

Requirements

What you’ll need

Associate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience
At least three years of progressively responsible experience in accounts receivable, funder invoicing, grant reimbursement, accounting, or related financial operations
Working knowledge of accounting principles, accounts receivable management, general ledger coding, account reconciliations, and financial internal controls
Experience preparing invoices, reconciling financial records, tracking outstanding balances, and resolving billing or payment discrepancies
Experience using accounting or ERP systems
Strong proficiency in Microsoft Excel
Ability to interpret funding agreements, financial documentation, and established billing requirements
Strong organizational skills and attention to detail
Ability to manage recurring deadlines and multiple funding requirements
Strong written and verbal communication skills
Ability to work collaboratively with internal departments, government funders, and external partners
High level of customer service orientation
Ability to provide and accept feedback
Proficiency with Microsoft Office, particularly Excel
Must be able to lift up to 15 pounds at times
Preferred: Bachelor's degree in Accounting, Finance, or a related field
Preferred: Experience in government, nonprofit, or grant-funded accounting environments
Preferred: Experience with federal, state, or local government grant invoicing and reimbursement requirements, including HUD Continuum of Care funding
Preferred: Familiarity with governmental accounting practices, federal grant requirements, and expenditure allowability
Preferred: Experience with NetSuite, Salesforce, or comparable financial and grant-management systems
Preferred: Experience preparing grant reimbursement requests, performing receivables reconciliations, and supporting financial audits in a publicly funded environment

Benefits

Comp & perks

Medical, dental, and vision coverage
Group Term Life insurance
Additional Employee + Dependent Life insurance
Long-Term Disability (LTD) coverage
Pension plan
Deferred Compensation Plan for eligible employees
Unlimited vacation
96 hours of paid sick and safe leave
12 official holidays
2 personal holidays
Flexible Spending Account (FSA) for eligible medical and dependent care expenses
Employee Assistance Program (EAP)
Subsidized ORCA card
Eligible for telework