People & Workplace Coordinator – 12 Month Contract

. Support day-to-day administration of the People function and smooth operation of the HQ workplace .

Posted 10/15/2026contractToronto • CanadaJunior💰 CA$55,000 - CA$65,000 per yearWebsite

Key responsibilities & impact

Support day-to-day administration of the People function and smooth operation of the HQ workplace
Serve as a first point of contact for Tier 1 employee questions about People processes, policies, benefits, and systems
Coordinate onboarding and offboarding administration for HQ and Retail employees, including HRIS workflows and documentation
Prepare employee letters for promotions, transfers, title changes, compensation changes, and other employment updates
Process employee lifecycle changes and maintain accurate employee records in the HRIS
Partner with Payroll on lifecycle changes and new-hire documentation
Prepare employment verification letters and standard employee documentation
Support benefits administration, EFAP administration, and monthly People News communications
Monitor compliance training completion and maintain work authorization documentation and permit renewal tracking
Administer employee discount access and coordinate employee technology needs throughout the employee lifecycle
Identify improvements to People processes and administrative workflows
Serve as a primary contact for HQ office needs, visitors, mail, deliveries, office inquiries, and facilities coordination
Administer building access and manage office inventory and supplies
Maintain relationships with building management, facilities vendors, and workplace service partners
Partner with the Employee Experience Specialist and broader People Team on employee programs and experiences

What you’ll need

1 to 3 years of experience in People or HR administration, workplace operations, office administration, or a similar employee- or customer-facing role
Highly organized, able to manage multiple priorities, deadlines, and recurring processes with strong attention to detail
Warm, responsive, and service-oriented approach to employee support
Proactive approach to identifying employee process, record, and workplace needs
Ability to handle sensitive and confidential employee information with care and sound judgment
Comfortable learning and working across different systems and technology
Interest in simplifying, organizing, and improving recurring processes
Ability to work in-office 3–4 days per week, with Monday, Tuesday, and Wednesday required

Comp & perks

100% employer-paid premiums for extended health and dental plans from the first day for eligible permanent, full-time employees
Mental health support through Employee Assistance Programs via Dialogue, including virtual coaching, therapy, and counseling
Paid Parental Leave topping up salary to 80% for eligible permanent, full-time employees
RRSP matching program for permanent full-time team members
50% discount on Knix products
Inclusive and equitable work environment
Reasonable accommodations during the application process