Fulfillment, Promotion and Coordination Specialist

Koniag Government Services

. Coordinate the end-to-end fulfillment process, including product needs, design requirements, approvals, printing, and distribution .

Posted 10/24/2026full-timeRemote • Virginia • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination and operations support, with a strong focus on maintaining detailed documentation, managing multiple priorities, and ensuring effective communication across diverse stakeholder groups. Proficient in utilizing project management systems and Microsoft Office applications to track activities and support fulfillment processes.

Highest-signal resume keywords

Project CoordinationOperations SupportMicrosoft Office ProficiencyStakeholder CommunicationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationOperations SupportDocumentation ManagementTask Management SystemsFulfillment ProcessesInventory MonitoringPromotional Content ManagementSchedule TrackingAction Item TrackingProduct Catalog Management

Soft Skills

Organizational SkillsVerbal CommunicationWritten CommunicationCustomer-Service OrientationFollow-Through

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsTAR Application

Certifications & Qualifications

Active Secret Clearance

Industry Keywords

Fulfillment LifecycleStakeholder EngagementProject MilestonesCross-Functional CoordinationPromotional Activities

About the role

Key responsibilities & impact

Coordinate the end-to-end fulfillment process, including product needs, design requirements, approvals, printing, and distribution
Coordinate with fulfillment, outreach, warehouse, program, operations, and MODES teams throughout the fulfillment lifecycle
Coordinate monthly and quarterly updates to the Product Catalog Application and Military OneSource website
Identify product requirements for upcoming events and initiatives
Monitor inventory, coordinate reorders, and support fulfillment for newly requested products
Maintain communication with warehouse personnel regarding product availability and status
Maintain documentation of print files, warehouse status, website status, and promotional activities in the TAR application
Develop agendas and coordinate bi-weekly stakeholder meetings
Track fulfillment activities, outstanding actions, approvals, and dependencies through completion
Coordinate weekly, monthly, and quarterly website promotional updates through review, approval, and launch
Ensure promotional content aligns with planned campaigns and initiatives
Track promotional activities, approvals, scheduled updates, and launch status
Keep product availability and website promotions synchronized
Provide day-to-day project coordination and administrative support across multiple workstreams
Support document management, task submission, assignment tracking, and status reporting
Organize, maintain, and update project files and supporting documentation
Track activities, dependencies, assigned actions, and project milestones with Operations Managers and cross-functional teams
Coordinate information and follow-up across program, operations, warehouse, and MODES stakeholders
Assist with meeting preparation, agendas, action-item tracking, and follow-up documentation
Communicate status, risks, or dependencies to appropriate team members

Requirements

What you’ll need

Must hold an active Secret clearance, supported by a Tier 3 background investigation
High School Diploma or equivalent required
2–4 years of experience in project coordination, operations support, fulfillment, communications, marketing support, or a related environment
Experience coordinating activities across multiple teams and stakeholders
Experience maintaining project documentation, schedules, trackers, and action items
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
Ability to maintain detailed project documentation, trackers, calendars, and status information
Experience working with project or task management systems
Ability to coordinate multiple concurrent activities, deadlines, and stakeholder requirements
Strong organizational and project coordination skills
Excellent written and verbal communication abilities
Strong attention to detail and ability to maintain accurate records
Ability to manage multiple priorities and deadlines simultaneously
Ability to coordinate effectively across technical, operational, program, and government stakeholder groups
Strong follow-through and ability to track activities from initiation through completion
Ability to work effectively within structured approval and workflow processes
Professional customer-service orientation and ability to communicate effectively with stakeholders at multiple levels

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) retirement plan
Paid time off
Paid parental leave
Life and disability insurance
Flexible spending accounts
Commuter benefits
Tuition reimbursement