Administrative Specialist

KSA Integration

. Maintain the electronic suspense log and deliver the weekly summary by the first business day of each week .

Posted 11/10/2026full-timeFalls Church • Virginia • United StatesMid-LevelSenior💰 $48,000 - $57,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including managing virtual meetings, tracking attendance, and preparing meeting documentation. Proficient in Microsoft Office and Teams, with a focus on maintaining clarity and compliance in correspondence and documentation.

Highest-signal resume keywords

Administrative Support ExperienceMicrosoft Office SkillsMicrosoft Teams SkillsDoD ExperienceMeeting Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting Minutes PreparationAgenda PreparationAttendance TrackingCorrespondence ManagementSuspense Log Maintenance

Soft Skills

Attention to DetailOrganizational SkillsCommunication Skills

Certifications & Qualifications

Common Access Card (CAC) QualificationDHA Contractor Annual TrainingDHA Telework TrainingPrivacy Training for PII and PHI

Industry Keywords

Controlled Unclassified Information (CUI)Protected Health Information (PHI)Defense Health Agency (DHA)Department of Defense (DoD)Federal Office Support

About the role

Key responsibilities & impact

Maintain the electronic suspense log and deliver the weekly summary by the first business day of each week
Screen correspondence for clarity, completeness, and DoD format within three business days
Support about 32 quarterly and 12 monthly meetings, two working groups, and ad hoc events, all virtual
Prepare agendas and invitations
Track attendance and take meeting notes
Deliver meeting minutes within five business days and meeting summaries within two business days
Keep daily operations and meetings running for the DoD Disability Evaluation System (DES) program office at the Defense Health Agency (DHA)
Manage correspondence and a steady calendar of virtual meetings and working groups

Requirements

What you’ll need

High school diploma and 3 or more years of administrative support experience required
Strong Microsoft Office and Teams skills
Must be able to pass a Tier 1 background investigation and qualify for a Common Access Card (CAC)
Within 30 days of start, complete DHA contractor annual training, DHA telework training and agreement, and privacy training for Personally Identifiable Information (PII) and Protected Health Information (PHI)
Handles Controlled Unclassified Information (CUI) and PHI only on a Government-furnished laptop
Preferred: Associate's or bachelor's degree
Preferred: Experience supporting a DoD or Federal office
Available 8:00 AM to 5:00 PM Eastern Time, Monday through Friday, except Federal holidays
Candidates must live within commuting distance of Defense Health Headquarters in Falls Church, Virginia

Benefits

Comp & perks

Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
HSA / FSA Medical Plans
PTO
Flexible Work Environment and Encourage Work/Life Balance
401K with Company Match
Observes all federal holidays
Professional Development/Tuition Reimbursement Program
Annual Career Development Process