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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, governance administration, and meeting management, with a strong focus on coordinating complex schedules and events. Proficient in managing board relations and maintaining governance records while ensuring effective communication across diverse stakeholders.
Highest-signal resume keywords
Executive Support ExperienceGovernance AdministrationMeeting ManagementProject ManagementVendor Coordination
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationEvent PlanningBudget TrackingMinutes CaptureGovernance Records StewardshipCommittee PracticesProofreadingProblem-SolvingNegotiation
Soft Skills
Exceptional JudgmentDiscretionIntegrityCommunication SkillsAbility to Anticipate Needs
Tools & Technologies
Microsoft 365Virtual-Meeting PlatformsPresentation ToolsSpreadsheetsShared Document SystemsBoard Portals
Industry Keywords
Nonprofit ManagementBoard RelationsGovernance PracticesCommittee CoordinationStakeholder Engagement
About the role
Key responsibilities & impact- Provide proactive, strategic, and confidential support to the Chief Executive Officer
- Manage a complex executive calendar, priorities, deadlines, travel, communications, records, and follow-through
- Prepare briefing materials, agendas, itineraries, correspondence, presentations, talking points, and background summaries
- Coordinate domestic and international executive travel and manage expense reports and corporate-card reconciliation
- Serve as liaison between the CEO and Board leaders, senior staff, volunteers, members, partners, and external stakeholders
- Support all-hands meetings and strategic initiatives by coordinating inputs, documenting decisions, tracking commitments, and prompting completion
- Develop and maintain the annual governance calendar
- Coordinate Board of Directors, Executive Committee, Finance Committee, Nominating Committee, Awards Committee, and governance task-force meetings
- Manage the full board-book cycle, including timelines, materials, secure packets, version control, and final records
- Capture minutes, maintain action and decision logs, and preserve official governance records
- Coordinate director and officer onboarding, orientation, disclosures, committee appointments, and offboarding
- Maintain governance information in board portals, websites, distribution lists, officer accounts, and approved systems
- Support bylaws, charters, and governance-policy review processes
- Plan and deliver virtual, hybrid, and in-person meetings and events
- Create project plans, critical-path timelines, responsibility matrices, run-of-show documents, communication schedules, and closeout checklists
- Coordinate venues, platforms, lodging, registration, travel, transportation, food and beverage, audiovisual services, signage, materials, accessibility, and event support
- Solicit and compare vendor proposals, support contracting and purchasing, monitor commitments, and validate invoices
- Build participant communications and maintain accurate registration and attendee information
- Conduct readiness reviews and rehearsals and serve as the primary operational contact during meetings
- Complete post-meeting reconciliation and closeout and use feedback and budget performance to improve meeting practices
Requirements
What you’ll need- Bachelor’s degree in business administration, communications, nonprofit management, hospitality, or a related field preferred
- Equivalent combinations of education and directly relevant experience will be considered
- At least seven years of progressively responsible executive support, governance administration, board relations, or meeting management experience, including direct support to a senior executive
- Demonstrated experience supporting a board of directors and committees in a nonprofit, association, standards-development, healthcare, scientific, or similarly complex environment strongly preferred
- Experience coordinating multi-day, hybrid, or geographically distributed meetings and managing external vendors preferred
- Exceptional judgment, discretion, integrity, and ability to handle confidential and sensitive information
- Demonstrated ability to anticipate needs, manage competing priorities, and bring structure to ambiguous or rapidly changing situations
- Executive-level written and verbal communication skills, including accurate proofreading, concise briefing, and professional correspondence
- Working knowledge of nonprofit or association governance, board and committee practices, bylaws, charters, minutes, conflicts of interest, and records stewardship
- Advanced calendar, travel, especially international, meeting, and event coordination skills, including virtual and hybrid delivery
- Strong project management, vendor coordination, negotiation, budget tracking, and problem-solving capabilities
- High proficiency with Microsoft 365, virtual-meeting platforms, presentation tools, spreadsheets, shared document systems, and board or committee portals
- Ability to learn new systems quickly
- Ability to work effectively with executives, directors, volunteers, staff, members, and external stakeholders across cultures and time zones
- Commitment to CLSI’s mission, values, inclusive practices, and service to the global laboratory medicine community
- Ability to work occasional early mornings, evenings, or weekends
- Domestic and international travel may be required
Benefits
Comp & perks- Flexible, fully remote workplace
- Supportive scheduling
- Ample PTO
- Four weeks PTO
- Medical Insurance 100% paid by CLSI
- Best-in-class technology and applications
- Commitment to global and personal health and wellness
- Significant, thought-leading, and globally impactful work
- Brilliant and curious teammates
- Highly passionate and committed people