LabVine

Executive Assistant

• Provide proactive, strategic, and confidential support to the Chief Executive Officer
• Manage a complex executive calendar, priorities, deadlines, travel, communications, records, and follow-through
• Prepare briefing materials, agendas, itineraries, correspondence, presentations, talking points, and background summaries
• Coordinate domestic and international executive travel and manage expense reports and corporate-card reconciliation
• Serve as liaison between the CEO and Board leaders, senior staff, volunteers, members, partners, and external stakeholders
• Support all-hands meetings and strategic initiatives by coordinating inputs, documenting decisions, tracking commitments, and prompting completion
• Develop and maintain the annual governance calendar
• Coordinate Board of Directors, Executive Committee, Finance Committee, Nominating Committee, Awards Committee, and governance task-force meetings
• Manage the full board-book cycle, including timelines, materials, secure packets, version control, and final records
• Capture minutes, maintain action and decision logs, and preserve official governance records
• Coordinate director and officer onboarding, orientation, disclosures, committee appointments, and offboarding
• Maintain governance information in board portals, websites, distribution lists, officer accounts, and approved systems
• Support bylaws, charters, and governance-policy review processes
• Plan and deliver virtual, hybrid, and in-person meetings and events
• Create project plans, critical-path timelines, responsibility matrices, run-of-show documents, communication schedules, and closeout checklists
• Coordinate venues, platforms, lodging, registration, travel, transportation, food and beverage, audiovisual services, signage, materials, accessibility, and event support
• Solicit and compare vendor proposals, support contracting and purchasing, monitor commitments, and validate invoices
• Build participant communications and maintain accurate registration and attendee information
• Conduct readiness reviews and rehearsals and serve as the primary operational contact during meetings
• Complete post-meeting reconciliation and closeout and use feedback and budget performance to improve meeting practices

Explore Executive Assistant at LabVine. Review requirements and application details.