Payroll Manager

Lady Margaret Hall

. Maintain and reconcile monthly payroll for support and academic staff .

Posted 9/30/2026full-timeOxford • United KingdomMid-LevelSenior💰 £47,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, compliance with legislation, and the ability to manage complex reconciliations. Proficient in maintaining payroll systems and providing excellent service while ensuring data security and accuracy.

Highest-signal resume keywords

Payroll ProcessingCintra IQ PayrollCompliance with LegislationComplex ReconciliationsAccountancy Training at Technician Level

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingComplex ReconciliationsData ProtectionAccountancy KnowledgeSalary BudgetingPension ManagementStatutory DeductionsBACS File PreparationPayroll AnalysisTax Code Management

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementInterpersonal SkillsFlexibility

Tools & Technologies

Cintra IQ PayrollExcelWordPayroll SystemsDatabases

Certifications & Qualifications

Accountancy Training at Technician Level

Industry Keywords

HMRC ComplianceRTI CompliancePension Scheme ManagementSick Pay ManagementOxford College Payroll Experience

About the role

Key responsibilities & impact

Maintain and reconcile monthly payroll for support and academic staff
Maintain and secure the payroll system
Act as the primary contact for payroll and related queries
Process joiners, leavers, bank details, tax codes, pension options, deductions, salary changes and annual adjustments
Implement pension changes and other employee-notified updates
Process annual deductions for health, holiday purchase and cycle schemes
Obtain and validate monthly payroll inputs, including overtime, casual worker hours, meal allowances, unpaid leave and other adjustments
Obtain sickness absence details and ensure company sick pay is applicable
Manage pension scheme data flows, submissions, reconciliations, reports and staff queries
File online and liaise with HMRC on statutory payroll deductions and adjustments, ensuring RTI compliance
Handle maternity, paternity and sick pay in accordance with College and statutory requirements
Provide salary costs and assist with salary budgets and forecasts
Run monthly pension auto-enrolment and three-yearly automatic re-enrolment processes
Maintain payroll analysis parameters for nominal ledger processing
Prepare monthly BACS files for salaries, pensions, HMRC and AEO payments, and process NEST payments
Prepare salary journals, battels spreadsheets and journals
Maintain and reconcile termly external tuition, advising and personal tutor payments
Reconcile payroll-related control accounts monthly
Monitor key action dates and maintain accurate payroll records for audit
Prepare salary review information, annual employer cost figures, year-end reports, stipend survey and gender pay gap reports
Prepare quarterly figures for the National Statistics board and recharged employer costs
Assist staff with personal tax and pension issues
Provide cover for Accounts Office colleagues and handle general queries

Requirements

What you’ll need

At least 3 years’ experience working on payroll processing within an Accounts team
Experience, knowledge and skills necessary to ensure accurate and timely processing of payroll and full compliance with legislation
Ability to protect sensitive personal data and act with discretion
Ability to structure and carry out complex reconciliations
Good working understanding of accounts and debits and credits
Excellent IT skills, including knowledge of Excel, Word, payroll systems and databases
Disciplined and organised approach to work and attention to detail
Good timekeeping
Flexibility in providing cover for colleagues, when required
Flexibility in working to the payroll deadlines
Ability to multi task and correctly prioritise the workload
Ability and confidence to work under no supervision
Interest in the activities of the College, a friendly and confident manner and a desire to offer excellent standards of service
Ability to establish good working relationships with colleagues both within the department and across departments
Experienced user of Cintra IQ Payroll
Oxford College payroll experience
Accountancy training at technician level
Applicants must be eligible to work in the UK

Benefits

Comp & perks

37 days holiday (including bank holidays)
Option to join a University pension scheme
One free meal whilst at work and the kitchens are open
Travel to work incentives
Access to University nurseries
Leisure and wellness incentives
Employee assistance programme
Annual flu jab
Use of University sports club
Use of College river sports club
Use of tennis courts and gym
Access to various University and student discounts
Family friendly policies
Part-time applications will be considered