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Associate Accounts Payable – Expense Specialist
LaunchDarkly. Process and record vendor invoices accurately and timely, including validating required documentation, vendor details, payment terms, and supporting approvals .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in accounts payable processes, including vendor invoice processing, expense report management, and compliance with financial policies. Proficient in utilizing ERP systems and automation tools to enhance operational efficiency and accuracy.
Highest-signal resume keywords
Accounts Payable ManagementVendor Invoice ProcessingExpense Report AdministrationERP System ExperienceAnalytical Problem-Solving
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice ProcessingExpense CodingGeneral Ledger ReviewFinancial ReportingData ValidationReconciliationAudit ReadinessPolicy ComplianceAI AutomationTransaction Processing
Soft Skills
Attention to DetailTime ManagementCustomer Service MindsetCommunication SkillsProblem-Solving
Tools & Technologies
NetSuitePTP ToolsExcelGoogle SheetsExpense Management Software
Industry Keywords
Accounting OperationsMulti-Entity EnvironmentInvoice Approval WorkflowsExpense PoliciesFinancial Controls
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Process and record vendor invoices accurately and timely, including validating required documentation, vendor details, payment terms, and supporting approvals
- Review invoices and employee expenses for appropriate general ledger, department, project, entity, and expense coding
- Manage invoice approval routing and follow up on outstanding approvals
- Review employee expense reports for completeness, business purpose, policy compliance, receipts, and coding before reimbursement
- Identify and resolve exceptions, duplicate submissions, missing documentation, and potential policy violations
- Coordinate with Procurement and internal stakeholders to confirm purchase orders, contracts, receiving information, and required support
- Respond to vendor and employee inquiries regarding invoice status, payment timing, expense submissions, reimbursements, and policy requirements
- Support payment runs, reconcile open items, and investigate aged or unusual balances
- Maintain records and documentation for audit readiness, internal controls, and policy compliance
- Participate in accounts payable and expense system implementations, testing, data validation, user acceptance testing, and change management
- Identify workflow, control, documentation, standardization, and automation improvements
- Support evaluation and deployment of AI automation for invoice capture, coding, exception handling, expense review, and reporting
- Prepare recurring reports and metrics on invoice processing, approval aging, expense compliance, payment status, and process performance
- Collaborate cross-functionally and support other accounting operations and finance projects
Requirements
What you’ll need- Bachelor’s degree or higher in Accounting, Finance, Business, or a related field preferred
- 3+ years of experience in accounts payable, employee expense administration, accounting operations, or a similar finance role
- Experience processing vendor invoices and employee expense reports in a multi-entity or fast-paced environment
- Working knowledge of accounts payable controls, invoice approval workflows, expense policies, and basic accounting principles
- Experience with an ERP system and expense management or accounts payable automation tools; NetSuite and PTP tools such as Zip or Ramp experience is a plus
- Strong attention to detail and a high degree of accuracy in transaction processing and review
- Demonstrated ability to manage competing priorities, meet deadlines, and follow through on open items
- Strong analytical and problem-solving skills, including the ability to research discrepancies and resolve exceptions
- Excellent written and verbal communication skills, with a customer-service mindset when working with vendors and employees
- Proficiency with Excel or Google Sheets; experience preparing reconciliations and operational reports is a plus
- Comfortable working with evolving systems and processes, including participation in implementation, testing, and continuous improvement initiatives
- Interest in applying automation and AI thoughtfully to improve finance processes while maintaining appropriate review and control standards
- Ability to handle confidential financial and employee information with discretion
Benefits
Comp & perks- Equal opportunity employer
- Disability accommodation support via an accommodations request form