Admissions Coordinator

Learnlife

. Respond to family enquiries through the admissions inbox, online, walk-in, and phone channels .

Posted 9/18/2026full-timeBarcelona • SpainMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in admissions processes, lead qualification, and nurturing, with strong organizational and administrative skills. Proficient in managing CRM systems and data reporting to enhance family engagement and decision-making.

Highest-signal resume keywords

Admissions Process ManagementLead Qualification and NurturingHubSpot CRM ManagementBilingual Communication (English and Spanish)Data Reporting and Forecasting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Admissions ProcessLead QualificationData ReportingAdministrative SupportEvent Coordination

Soft Skills

Exceptional OrganizationAttention to DetailEmotional IntelligenceIntercultural CompetencyAdaptability

Tools & Technologies

HubSpot CRMPowerSchool LMSExcelGoogle AppsAI Tools

Industry Keywords

EducationFamily EngagementSalesEnrolmentCustomer Experience

About the role

Key responsibilities & impact

Respond to family enquiries through the admissions inbox, online, walk-in, and phone channels
Qualify enquiries through one-to-one family meetings, lead scoring, and nurturing sequences
Arrange and host family tours at three hubs
Gather feedback from families after visits
Oversee Taster Days, including coordination, registration, and feedback
Support in-person Open Houses and Online Info Session events
Support the admissions process from enquiry through qualified lead and enrolment
Provide administrative support to the Admissions & Community Engagement Lead
Support annual re-enrolment campaigns with hub teams and the finance team
Maintain and report admissions data for forecasting and decision-making
Manage HubSpot CRM and PowerSchool LMS, following processes and best practices
Review and refine processes to improve efficiency and the family experience
Report to the Admissions & Community Engagement Lead

Requirements

What you’ll need

Solid track record in admissions, sales, or administration, ideally in education
Proven track record in lead qualification and nurturing
Exceptional organisation and administrative skills
Outstanding attention to detail and accuracy
Excellent written and verbal communication skills in English and Spanish
High intercultural competency
Strong emotional intelligence and sensitivity to people’s needs
Data and tech savvy with Excel, HubSpot, AI, and educational Google apps
Self-starter who is highly resourceful, self-aware, and adaptable
Submit a CV and past database achievements
Submit a brief letter outlining motivation and fit
Submit a 1-minute introductory video URL

Benefits

Comp & perks

25% remote work
Full-time employment from October 2026
Inclusive community where differences are valued and celebrated
Safe environment for families, learners, core team members, partners, and investors to be their authentic selves