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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including proficiency in Gmail, Google Calendar, and QuickBooks Online. Exhibits excellent organizational skills, attention to detail, and effective communication for managing client correspondence and invoicing.
Highest-signal resume keywords
QuickBooks Online ExperienceGmail ProficiencyGoogle Calendar ManagementStrong Written And Verbal CommunicationOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
InvoicingCollectionsAdministrative SupportTimecard System EntryDocumenting Processes
Soft Skills
Attention To DetailAbility To Work IndependentlyTime ManagementProfessional Communication
Tools & Technologies
UKGScribeCRM Dashboard
Industry Keywords
Construction IndustryRestoration Industry
About the role
Key responsibilities & impact- Provide day-to-day administrative and executive support
- Manage emails and correspondence using Gmail
- Manage schedules and appointments using Google Calendar
- Prepare and send invoices for required deposits and payments using QuickBooks Online
- Contact clients regarding overdue payments and follow up on outstanding invoices
- Assist with filing liens for unpaid customer accounts, following established procedures
- Submit required workers’ compensation details
- Learn to use UKG to input information as needed; payroll processing and submission are not part of this role
- Enter jobs into the company's timecard system
- Follow established Standard Operating Procedures (SOPs)
- Assist with documenting processes using Scribe
- Learn and use a planned CRM dashboard when implemented
- Perform other administrative tasks as assigned
Requirements
What you’ll need- Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant
- Experience with QuickBooks Online, invoicing, or collections is an advantage
- Proficiency in Gmail and Google Calendar
- Strong written and verbal English communication skills
- Comfortable making professional calls regarding outstanding payments
- Excellent organizational skills and attention to detail
- Ability to work independently, manage multiple priorities, and meet deadlines
- Willingness to learn new systems and follow established procedures
- Experience in the construction, restoration, or a related industry is a plus