Part-Time Executive Assistant – Contract

Lexical Intelligence

. Provide daily calendar management and coordinate meetings across multiple time zones .

Posted 11/9/2026part-timeBethesda • Maryland • United StatesMid-LevelSenior💰 $60 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive administrative support, including calendar management, travel coordination, and communication with senior leadership. Proficient in maintaining confidentiality and managing sensitive information while adhering to organizational security policies.

Highest-signal resume keywords

Executive Administrative Support ExperienceCalendar ManagementMicrosoft Office Suite ProficiencyExcellent Written And Verbal Communication SkillsOrganizational Skills And Attention To Detail

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingDocument PreparationMeeting CoordinationData Handling Best PracticesProofreadingResearch SkillsProject Filing SystemsAction Item Tracking

Soft Skills

DiscretionSound JudgmentAttention To DetailConflict ResolutionCommunication

Tools & Technologies

Microsoft Office SuiteOutlookTeamsSharePointVirtual Meeting Platforms

Industry Keywords

NIH ExperienceFederal Agency SupportAdministrative ProcessesStakeholder CoordinationCybersecurity Training

Tech Stack

Tools & technologies

Cyber Security

About the role

Key responsibilities & impact

Provide daily calendar management and coordinate meetings across multiple time zones
Resolve scheduling conflicts, book meeting rooms, and manage recurring commitments
Prepare and distribute agendas and bullet-point meeting minutes within one business day without relying on AI-generated transcripts
Track action items and coordinate attendees and materials
Draft professional email correspondence, screen and route communications, and serve as the executive’s stakeholder contact
Escalate urgent matters promptly
Identify flights and accommodations, prepare itineraries, process travel visas, and manage expense reports and reimbursements
Prepare draft presentations and briefing documents
Maintain digital and physical project filing systems
Proofread and format reports and handle confidential information
Request office supplies, coordinate with vendors, track project deadlines and milestones, conduct research, and prepare status updates
Implement best practices related to access control, data handling, and risk mitigation within assigned duties
Work within NIH with internal components and external stakeholders

Requirements

What you’ll need

Minimum of five (5) years of progressively responsible executive administrative support experience
Preferably experience supporting senior leadership in a federal, research, or large organizational setting
Proficiency with Microsoft Office Suite, Outlook, Teams, SharePoint, and virtual meeting platforms
Ability to manage complex calendars, travel, and competing priorities with minimal supervision
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion and sound judgment
Strong organizational skills and attention to detail
Prior experience supporting NIH or other federal agency leadership preferred
Familiarity with federal systems and administrative processes preferred
Experience coordinating across multiple offices and external stakeholders preferred
Must undergo a pre-employment background and reference check
Must be authorized to work in the United States
Must comply with organizational security and privacy policies, protect sensitive data and systems, report security incidents, and participate in required cybersecurity training

Benefits

Comp & perks

Full health and dental for you and your dependents at no cost
Retirement and HSA accounts
Short- and long-term disability insurance
Life and accident insurance
Paid time off
11 federal holidays
Approved telework setting