Lexical Intelligence

Executive Assistant

• Manage leadership calendars, coordinate meetings, prepare materials, and track action items and follow-ups
• Support job postings, resume reviews, candidate screenings, interview scheduling, and employee onboarding
• Monitor purchasing needs, subscriptions, vendor relationships, contract renewals, and administrative deadlines
• Assist with research, document preparation, internal communications, and coordination of strategic initiatives
• Track deliverables, maintain organized records, and proactively identify upcoming priorities and deadlines
• Work directly with company leadership and support daily operations and Lexical's continued growth

Explore Executive Assistant – Operations Coordinator at Lexical Intelligence. Review requirements and application details.

Executive Assistant – Operations Coordinator

• Provide daily calendar management and coordinate meetings across multiple time zones
• Resolve scheduling conflicts, book meeting rooms, and manage recurring commitments
• Prepare and distribute agendas and bullet-point meeting minutes within one business day without relying on AI-generated transcripts
• Track action items and coordinate attendees and materials
• Draft professional email correspondence, screen and route communications, and serve as the executive’s stakeholder contact
• Escalate urgent matters promptly
• Identify flights and accommodations, prepare itineraries, process travel visas, and manage expense reports and reimbursements
• Prepare draft presentations and briefing documents
• Maintain digital and physical project filing systems
• Proofread and format reports and handle confidential information
• Request office supplies, coordinate with vendors, track project deadlines and milestones, conduct research, and prepare status updates
• Implement best practices related to access control, data handling, and risk mitigation within assigned duties
• Work within NIH with internal components and external stakeholders

Explore Part-Time Executive Assistant – Contract at Lexical Intelligence. Review requirements and application details.

Open roles

Executive Assistant – Operations Coordinator

Part-Time Executive Assistant – Contract