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HR Assistant – Office Coordinator
Libra Solutions. Serve as the primary point of contact for the Charlotte office .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing office operations, employee engagement initiatives, and HR support activities. Proficient in Microsoft Office Suite and capable of maintaining confidentiality and accuracy in handling sensitive employee information.
Highest-signal resume keywords
Office ManagementCustomer Service MindsetStrong Communication SkillsHR Support ExperienceMicrosoft Office Suite Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementHR SupportOnboarding CoordinationExcel ProficiencyEvent Planning
Soft Skills
Strong Organizational SkillsInterpersonal SkillsSelf-MotivatedAttention to DetailSound Judgment
Tools & Technologies
Microsoft Office SuiteCornerstone Training PlatformWorkflow Tools
Certifications & Qualifications
High School Diploma or GED
Industry Keywords
People OperationsEmployee EngagementWorkplace OperationsConfidentialityFast-Paced Environment
About the role
Key responsibilities & impact- Serve as the primary point of contact for the Charlotte office
- Manage visitor access, office entry procedures, and security protocols for Charlotte and Denver locations
- Manage vendor and building management relationships
- Coordinate facility, maintenance, and workplace needs
- Keep office spaces, conference rooms, kitchens, and common areas organized and presentation ready
- Monitor and replenish office, kitchen, and first aid supplies and track related expenses
- Oversee maintenance and servicing of office equipment and kitchen appliances
- Accept, distribute, and manage incoming mail, deliveries, and packages
- Answer, screen, and route incoming phone calls
- Coordinate employee events, celebrations, recognition activities, team lunches, and office gatherings
- Assist with onsite meetings, leadership visits, town halls, and employee engagement initiatives
- Maintain employee-facing resources, communications, and workplace information
- Coordinate recruitment activities, interview scheduling, candidate communication, activation processing, onboarding logistics, and recruiting documentation
- Serve as a first point of contact for routine People Operations questions and direct inquiries as needed
- Support onboarding and offboarding activities, including new hire preparation, orientation logistics, workspace setup, and employee communications
- Assist with HR administrative processes, documentation, employee records, and workflow coordination
- Support employee lifecycle activities, recognition programs, training coordination, and HR communications
- Maintain confidentiality and accuracy of employee information and documentation
- Assist with HR projects, process improvements, and operational initiatives
- Manage and assign learning and development courses through the Cornerstone training platform
- Provide administrative support for leadership meetings, including scheduling, catering, and meeting logistics
- Assist with food orders, event planning, executive support activities, special projects, and cross-functional initiatives
Requirements
What you’ll need- High school diploma or GED required; Associate's or Bachelor's degree preferred
- 1-2 years of experience required in an office, front desk, admin, People Operations, HR support, or workplace operations role
- Strong customer service mindset
- Excellent organizational skills with the ability to manage multiple priorities and execute with attention to detail
- Strong communication and interpersonal skills
- Ability to exercise sound judgment and maintain confidentiality when handling sensitive information
- Self-motivated with proven ability to take ownership, anticipate needs, and follow through without reminders
- Comfortable learning and using HR systems, workflow tools, and technology platforms
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)
- Strong Excel skills required to build and manage spreadsheets and run reports
- Experience supporting HR, onboarding, employee programs, or People Operations processes preferred
- Experience working in a fast-paced, growth-oriented environment preferred
Benefits
Comp & perks- Choice of multiple medical plans
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) with generous company match
- Flexible spending accounts for medical and dependent expenses
- Time off to recharge
- Competitive compensation
- Hybrid workplace arrangement